Form Pub. Ks-1526 - Kansas Business Taxes For Motor Vehicle Transactions Page 22
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44IMPORTANT: It is illegal for a retailer to
Kansas offers several electronic filing solutions (see
advertise to the public or any consumer
chart on next page). You can use WebTax for on-line
(directly or indirectly) that the sales/use tax or any part
filing and payment for most business tax accounts.
of the tax will be paid or absorbed by the retailer; that
First, create a user login ID and select a password then
the sales/use tax is not a part of the price to the
attach your business tax accounts. Each tax account
consumer; or, that when sales/use tax is added to the
has a unique access code that only needs to be
price that all or part of it will be refunded.
entered once. This access code binds your account to
your login ID. For future filings, you simply log into your
account using your self-selected user login and
RECORD KEEPING
password. A history of all returns filed or payments made
is retained in WebTax.
It is important to keep adequate records of all aspects
of your business operation. Good records allow you to
You can also use TeleFile, the telephone option, to
accurately file the tax returns and claim any allowable
file returns and make payments for several tax accounts.
deductions and exemptions. Your business tax records
Like WebTax, you will need your access code to begin.
must contain the following documents and information:
TeleFile requires that you use this access code each
time you file or make payment.
• Gross receipts for the sale, rental or lease of
all tangible personal property and all services
Annual Sales and Use Tax zero filers: You may
provided in Kansas, regardless of whether
use your touch-tone telephone to file your annual multi-
considered taxable or nontaxable;
jurisdiction tax returns if you are reporting zero sales.
• all deductions allowed and claimed on sales tax
Like the other telephone application, you will need your
returns;
access code to complete your filing.
• the cost of all inventory, equipment and fixtures;
• all exemption certificates; and
Your access code for our electronic filing systems
• a true and complete inventory taken at least
is printed on the Sales Tax Rate Change postcard that
once a year.
annual filers receive each quarter. If you cannot locate
your access code, call our Taxpayer Assistance line at
For sales and use tax purposes you must keep these
785-368-8222 and press 5. If you prefer you may email
records for your current year of business and three
your request to: eservices@kdor.ks.gov
prior years. Some records, such as the purchase price
of equipment and fixtures, must be kept longer for
Electronic tax payments must settle on or before
federal income tax purposes.
the due date. Using WebTax, you can have your tax
payment electronically debited from your bank account
(ACH Debit). You may choose to initiate your tax
YOUR FILING FREQUENCY
payment through your bank (ACH Credit*). Credit card
payments are also accepted through third-party
How often you will file and pay your sales tax is
vendors. Visit our web site at for a current
determined by the volume of your retail business. The
list of vendors and their services.
filing frequency for your first year of business is based
on the estimated amount of tax liability you reported on
* A Form EF-101, Authorization for Electronic Funds Transfer, must be
your business tax application. Most dealerships
completed for ACH Credit before using the EFT payment method. This
form is available on our web site at:
report their sales and tax collected on a monthly
basis. Sales tax returns are due on the 25th of the
WebTax and TeleFile are simple, safe, and FREE
month following the end of the reporting period. For
and conveniently available 24 hours a day, 7 days a
more information about filing frequencies, see Pub.
week. You also receive immediate confirmation that your
KS-1510, available on our web site.
return is filed. Refer to your tax type in the table on the
following page to find the electronic filing and payment
FILE AND PAY OPTIONS
options available to you.
Refer to your tax type in the table on the next page
Since July 1, 2010, it has been a requirement that
to find the electronic filing and payment options available
businesses submit their Retailers' Sales, Compensating
to you.
Use taxes, and Withholding Tax returns electronically.
22
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