Form Tr-370-N - Program Overview Promptax Payment Program For Withholding Tax
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1
2Department of Taxation and Finance
TR-370-N
Program Overview
(8/15)
PrompTax Payment Program for
Withholding Tax
Description of the program
ACH debit – This payment option is available to mandated
PrompTax filers only. This is the option most commonly selected
This overview explains the participation and filing
by taxpayers, as it allows the greatest advantages and flexibility.
requirements of the PrompTax payment program for
With this option, you register your bank account information with
withholding tax, and describes payment options.
us. Then, based upon your business payroll dates, you report
Chapter 61 of the Laws of 1989 mandates the
your tax liability and payment information using our Online
implementation of an Electronic Funds Transfer (EFT)
Services application, or by interactive voice recording (IVR).
Program for the collection of withholding taxes.
Online Services has benefits not offered with other payment
options. For example:
Required participation
• You can view your payment history and schedule (warehouse)
Withholding tax filers must enroll in the program if:
transactions at your convenience.
• the aggregate tax withheld through Form NYS-45, Quarterly
• The Tax Department completes the ACH debit transactions if
Combined Withholding, Wage Reporting, and Unemployment
your payments are initiated on time.
Insurance Return, filed for the previous tax year is $100,000
• Your account information is confidential and protected by law.
or more.
ACH credit – You initiate an ACH credit to New York State's
PrompTax benefits
withholding tax bank account and a debit to your own bank
Taxpayers participating in PrompTax will benefit from the
account, for the amount of the withholding tax payment. You
following:
must include the required filing and payment information using
the National Automated Clearing House (NACHA) Cash
• Your electronic payment transaction replaces your need to file
Concentration and Disbursement Plus One addenda record
Form NYS-1, Return of Tax Withheld (your payment serves as
(CCD+).
your NYS-1 filing). Note: You are still required to file
Form NYS-45 quarterly.
Fedwire – You initiate a Federal Reserve Banking System credit
to the Tax Department's withholding tax bank account through
• The ability to view and update your account information online
your own bank and a debit to your bank account for the amount
• The ability to schedule (warehouse) Automated Clearing
of the withholding tax payment. You must include the required
House (ACH) debit payments in advance
filing information for the payroll(s) you are reporting by using the
• Help is available at 1 866 744-1391, from 7 A.M. to 7 P.M.,
Third Party Information Area-Originator to Beneficiary
Monday through Friday
Information (OBI) field.
Certified check – This payment option is available to mandated
Enrollment
PrompTax filers only. If you choose this option you will continue
If you receive Form TR-370.1, Notification of Required
to file paper Form NYS-1 and make payments by certified check.
Participation, you must enroll online within 20 days of the
No electronic filing is required if you select this option. To be
postmark date. If you use a payroll service, you may list them as
considered on time, the payment must be postmarked by the
a secondary contact; however, if you wish to allow the Tax
U.S. Postal Service at least two business days prior to the
Department to discuss your confidential account information with
applicable tax due date. You are responsible for ensuring that the
them, they will need proper authorization. In most instances, you
payment is postmarked on time.
may provide the necessary authorization using Form TR-2000,
E-ZRep Tax Information Access and Transaction Authorization.
PrompTax filing and payment due dates
For more complex matters, you may require Form POA-1, Power
The tax due date is three business days following the payroll date
of Attorney. See our Web site for more information.
you are reporting. In order to be on time, you must initiate your
transaction by:
Once enrolled, you will receive:
• confirmation of enrollment, including details of your payment
• ACH debit – No later than two business days following the
payroll date you are reporting (by 5:59 P.M., Eastern Time)
option and start date, and a
• six-digit access code
• ACH credit – No later than two business days following the
payroll date you are reporting
Verify that the information is correct. Pay particular attention to
the account and routing transit numbers if you select ACH debit
• Fedwire – No later than three business days after the payroll
date you are reporting
as your payment option. If you have questions, contact the
PrompTax Customer Service Center.
• Certified check – Postmarked no later than one business day
following the payroll date you are reporting (or two business
Payment options
days prior to the applicable due date)
You are responsible for initiating the process for any payment
Higher education and health care providers (go to our
option you choose. Detailed instructions for completing any of the
Web site for more information) – The tax due date is eight
payment options are on our Web site. Check with your bank for
business days following the payroll date you are reporting. Check
the reporting deadline that would ensure that the Tax Department
with your bank for the reporting deadline that would ensure that
receives payment on or before the tax due date for the type of
the Tax Department receives the payment on or before the tax
payment you choose.
due date. In order to be on time, you must initiate your
You may select from the following payment options to meet your
transaction by:
PrompTax obligations:
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