Income Tax Withholding Tables And Instructions For Employers Page 11
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69mail or deliver payment of the North Carolina income tax
Department the actual amount withheld unless you repay
withheld by the due date. Payments are submitted with
the over-deducted amount to the employee or otherwise
Form NC-5P, Withholding Payment Voucher.
make applicable administrative adjustments and maintain
records to show that you have done so.
Form NC-5Q, North Carolina Quarterly Income Tax
If you have reported an incorrect amount of tax, see
Withholding Return, reconciles the tax paid for the quarter
with the tax withheld for the quarter. Form NC-5Q must be
the instructions for amending or correcting the report in
the coupon payment books.
filed each quarter on or before the last day of the month
following the close of the quarter. Due dates for Form
21. Payment of Tax
NC-5Q are the same as for your federal quarterly return
(Federal Form 941). You have 10 additional days to file
North Carolina does not use a depository system for
Form NC-5Q if you made all your required payments
income tax withheld. The amount you withhold is deemed
during the quarter and no additional tax is due. Detailed
by law to be held in trust by you for the State of North
instructions are included in the forms packet which is
Carolina.
mailed each quarter.
Penalties. The penalty for failure to timely file
18. Paying Withholding Tax
a withholding return is 5% of the tax due per month
Electronically
(maximum 25%). A penalty of 10 percent is required for
failure to withhold or pay the tax when due. Interest is due
You can file your North Carolina withholding return
from the time the tax was due until paid. Criminal penalties
and pay the tax online. The Department of Revenue’s
are provided for willful failure or refusal to withhold, file a
E-File system offers the convenience of paying the tax
return, or pay tax when due.
24 hours a day, 7 days a week. Payments can be made
Relief for semiweekly filers. If a payment falls under
online by bank draft, MasterCard, or Visa. There is no fee
the shortfall provisions of Federal Regulation 31.6302-1,
for bank drafts, but there is a convenience fee for using
you are not subject to interest or penalty on the additional
MasterCard or Visa. The fee is $2.00 for every $100.00
tax due.
increment of tax payment. Visit the Department’s website
at and click on Electronic Services to
Personal liability. An employer who fails to withhold
file and pay online.
or pay the amount required to be withheld is personally and
individually liable for such amounts, and the Department
19. Electronic Funds Transfer (EFT)
is required to assess the tax and penalty against the
employer. If an employer has failed to collect or pay over
If you remit an average of at least $20,000 each month
income tax withheld or required to have been withheld,
in North Carolina withholding taxes, you are required to
the tax not deducted or paid may be assessed against the
pay by electronic funds transfer (EFT).The Department
responsible corporate officers or other such responsible
will notify you if you are required to make payments by
officer whenever such taxes cannot be immediately
electronic funds transfer. You will not receive payment
collected from the employer. The liability includes the
vouchers if you pay electronically. However, you must
tax not deducted or paid and any penalties and interest
continue to file Form NC-5Q, North Carolina Quarterly
previously assessed against the employer. More than
Income Tax Return, and Form NC-3, Annual Withholding
one person may be liable as a person responsible for the
Reconciliation. If you are not required to pay electronically
payment of withholding taxes; however, the amount of the
but you are interested in doing so, please contact the EFT
income tax withheld or required to have been withheld
Section at (919) 733-7307 for information about voluntary
will be collected only once, whether from the employer or
participation.
one or more responsible officers. The term “responsible
officers” includes the president and the treasurer of a
20. Adjustments
corporation, the manager of a limited liability company,
You are liable to report and pay the correct amount of
and any officer of a corporation or member of a limited
tax to the Department even if, through error, you deduct
liability company who has a duty to deduct, account for,
less than the correct amount from a wage payment. If you
or pay over income tax withheld. It is not necessary that
discover such an error, report and pay the correct amount
the failure to collect and pay the withholding amounts was
of tax to the Department and recover the amount due you
willful; it is only necessary that the responsible officer failed
from the employee by deducting it from later payments to
to pay the tax withheld or required to have been withheld
to the Secretary of Revenue.
the employee or adjusting in any other way agreeable to
both of you.
Jeopardy reporting and payment. Whenever the
Department deems the collection of tax to be in jeopardy,
If you deduct more than the correct amount of tax
an employer may be required to report and pay the tax
from any wage payment, you must report and pay to the
Page 11
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