Income Tax Withholding Tables And Instructions For Employers Page 12
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69withheld at any time after payment of the wages.
You may amend a previously filed annual reconciliation
(Form NC-3 or Form NC-3M) by filing Form NC-3X,
22. Wage and Tax Statements
Amended Annual Withholding Reconciliation. Form NC-3X
applies to all filing frequencies.
At the end of each calendar year, prepare a North
Carolina wage and tax statement for each employee.
24.
Reporting 1099 Information
Report the total wages, tips and other compensation you
North Carolina law requires that a payer provide a
paid to the employee during the calendar year to the same
extent reported for federal tax purposes.
nonresident contractor or ITIN contractor a statement
showing the total compensation paid and the amount
Residents and Nonresidents. For residents of North
withheld during the calendar year. The payer must give
Carolina, report all wages regardless of where earned and
Form NC-1099PS, Personal Services Income Paid To
report the North Carolina tax withheld. For nonresidents,
A Nonresident, or Form NC-1099-ITIN, Compensation
report the wages earned in this State and the North
Paid to an ITIN Contractor, to the contractor on or before
Carolina tax withheld. If you show the total wages for the
January 31 following the calendar year in which the
year and the total state tax withheld, provide a breakdown
compensation was paid, or if the contractor requests
showing the wages paid and tax withheld for each state.
the statement before then, within 45 days after the last
payment of compensation to the contractor. Federal Form
By January 31, give each employee a copy of the wage
1099-MISC may be filed in lieu of Form NC-1099PS or
and tax statement for the preceding calendar year. If an
Form NC-1099-ITIN provided it shows the North Carolina
employee ceases employment you may give copies any
income tax withheld. Also give each recipient of pension
time after employment ends. If the employee requests
payments a copy of Federal Form 1099R by January
Form W-2, you should provide completed copies within 30
31.
days of the request or the final wage payment, whichever
is later.
Form NC-1099NRS, Report of Sale of Real Property
by Nonresidents, is required to be filed by any person
If it is necessary to change a wage and tax statement
buying real property located in North Carolina from a
after it has been given to the employee, issue a corrected
nonresident. The form must be filed within 15 days of the
statement clearly marked “Corrected by Employer”. If a
closing date of the sale.
statement is lost, give the employee a substitute marked
“Reissued by Employer”.
Forms NC-1099PS, NC-1099-ITIN, NC-1099NRS, and
any federal report of Form1099-MISC or 1099-R must be
Criminal and civil penalties are provided for willful
filed with North Carolina; however, other reports of 1099
failure to furnish the required statements or for willfully
information (interest, rents, premiums, dividends, etc.) are
furnishing a false or fraudulent statement.
not required to be reported to North Carolina unless the
payments have not been reported to the Internal Revenue
23. Annual Withholding Reconciliation
Service.
On or before February 28, file the Annual Withholding
25. Reporting Withholding Information
Reconciliation and the Department’s copy of each Form
W-2, Form W-2G, Form NC-1099-PS, Form NC-1099-
on CD-ROM or Computer Printout
ITIN, Federal Form 1099-MISC, and Federal Form
1099R for the preceding calendar year. See Section
If you have fewer than 250 individuals for whom
information must be reported, you may provide a computer
25 for reporting withholding information on CD-ROM or
Computer printout requirements. If you terminate your
printout of the information in lieu of providing each W-2 or
1099 statement provided you can produce the information
business or permanently cease paying wages during the
in the manner required by Form NC-57, Filing a Computer
calendar year, the reconciliation along with the applicable
Printout of North Carolina Withholding Information.
statements must be filed within 30 days of the last payment
of wages or non-wage compensation. If your payroll
If you provide W-2 information for 250 or more
consists of a number of separate units and you issue the
individuals, you must send the information on CD-ROM
statements by units, assemble the copies accordingly
according to the requirements of Form DP-43, NC CD-ROM
with a separate list for each unit and include a summary
Media Specifications for W-2 Reporting. If you provide
list reconciling the total tax withheld and the number of
1099 information for 250 or more individuals, you
statements.
must send the information according to the requirements
of Form DP-40, NC CD-Rom Specifications for 1099
If the forms require several packages, label and number
Reporting. Payers who report withholding information on
each package. Place the reconciliation and summary list
fewer than 250 individuals may also report on CD-ROM
in package number one and show the number of packages
according to the requirements in Forms DP-40 and DP-
on the reconciliation or summary list.
Page 12
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