2012 Electronic Funds Transfer Guidelines Page 10
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23Electronic Funds Transfer Guidelines
Louisiana Department of Revenue
V.
ACH Debit Procedures
If you complete the Electronic Funds Transfer Authorization Agreement, Form R-20193, indicating that you will make
electronic payments by ACH Debit, your account and banking information will be forwarded to the state’s bank data
collection center. Once your information is recorded, you will receive an acknowledgement letter that includes your
security access code and instructions for making ACH Debit payments.
The ACH Debit payments procedures are as follows:
1. Determine the total amount of tax due.
2. Initiate the ACH Debit transmission with the data collection center on or before the due date of the payment.
3. The TXP Banking Convention Addenda Record requires the following information:
•
Louisiana Revenue Account Number
•
Tax Type Code
•
Tax Period End Date
•
Payment Amount
4. File the tax return on or before the filing due date.
5. The payment amount authorized by the taxpayer is transferred from the taxpayer’s bank account to the state’s bank
account.
6. The state’s bank provides the information in the ACH file and TXP Addenda Record to the Department of Revenue
to allow the payment to be credited to the taxpayer’s account.
ACH Debit—Telephone (Voice) Procedures
The data collection center prompts are shown as “Operator” followed by the appropriate response. To confirm your
response, the operator will repeat the information provided.
ACH Debit payments made by telephone (voice) procedures are as follows:
1. Calculate the check digit of the total tax payment amount before placing your call. This calculation ensures that the
correct payment amount is initiated and received.
Note: EFT transmissions are not required if there is no tax due
The check digit calculation is the sum of the number of digits (including cents) plus the value of all the digits.
Example:
Amount of deposit ............................................... $ 23,400.50
a.
Count the number of digits ..................... 2,3,4,0,0,5,0 = 7
b.
Plus the value of these digits .................. 2+3+4+5 = 14
c.
The check digit is .................................... 7+14 = 21 (Retain this number for later verification)
2. Dial 1-800-510-6592.
Emergency Number 1-414-224-5278 may be used in an emergency, such as the loss of the 800 service in your
calling area. Please note that this is not a toll free number.
3. An operator will answer and provide their operator number. You will then be asked if you are performing a correction
or an entry. After your response, you will be asked to provide your security access code, which consists of a 5-digit
company ID, a 10-digit location number, and a 3-digit tax account password.
Operator: “Cash Management Operator” (record the operator number for future reference)
Response: Security Access Code is:
Company ID
Location Number
Account
Password
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