2012 Electronic Funds Transfer Guidelines Page 15

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Louisiana Department of Revenue
Electronic Funds Transfer Guidelines
The records in ACH Credit file must be in the following sequence:
1. ACH Header Label Record
2. File Header Record
3. Batch #1
•
Company/Batch Header Record
•
Entry Detail Records with TXP Addenda Records
•
Company/Batch Control Record
4. Batch #2
•
Company/Batch Header Record
•
Entry Detail Records with TXP Addenda Records
•
Company/Batch Control Record
5. Batch #n
•
Company/Batch Header Record
•
Entry Detail Records with TXP Addenda Records
•
Company/Batch Control Record
6. File Control Record
7.
ACH Trailer Label Record
Any other sequence will cause the file to be rejected.
ACH File Structure
The following is a brief description of the ACH file structure. Refer to NACHA’s ACH Rules: A Complete Guide to Rules
& Regulations Governing the ACH Network for more detailed information.
1. File Header Record
The File Header Record contains information about the file originator, when the file was prepared, and the processing
bank.
2. Company Batch Header Record
The Company Batch Header Record contains the detail records including the standard entry class, the effective
date, and the description that indicates that it is a tax payment. The Company Batch Header Record may also
indicate the effective date of all transactions within the batch.
3. Entry Detail Records
Entry Detail Records contain information sufficient to relate the entry to the Depositing Financial Institution account
number, identification number, name, and the credit amount. The information in the Company Batch Header
Record must be incorporated with the Entry Detail Records to fully describe the entry and all participants in the
transaction.
4. Company Batch Control Record
The Company Batch Control Record contains the counts, the hash, and total dollar controls for the preceding detail
entries within the indicated batch.
5. File Control Record
The File Control Record contains dollar, entry, and hash total accumulations from the company batch control records
in the file. This record also contains counts for the number of blocks and the number of batches within the file.
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