State Of Missouri Employer'S Tax Guide - 2012 Page 12
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28The Missouri Department of Revenue will accept magnetic tapes or diskettes containing records for reporting wage infor-
mation. The employer must use the Specifications for Filing Forms W-2 Electronically (EFW2) format provided by the Social
Security Administration (SSA). The department is unable to accept electronic filing of W-2 information.
Magnetic Tape Specifications: Annual W-2 Copy B Information
CODE RE — Employer Record
Location
Field
Length
Specification
1–2
Record Identifier
2
Constant “RE”
3–6
Tax Year
4
Enter the tax year for this report
8–16
FEIN
9
Enter the FEIN entered on Form MO‑941
40–96
Employer Name
57
Enter employer’s name. Left justify and fill with blanks.
97–118
Street Address
22
Enter the employer’s street address. Left justify and fill
with blanks.
141–162
City
22
Enter the employer’s city. Left justify and fill with blanks.
163–164
State Abbreviation
2
Enter the employer’s state by standard postal abbreviation.
(Missouri = MO)
165–169
Zip Code
5
Enter the employer’s five‑digit zip code.
170–173
Zip Code Extension
4
Enter the employer’s four‑digit extension of the zip code.
If not applicable, fill with blanks.
CODE RS — State Record (Employee Information)
Location
Field
Length
Specification
1–2
Record Identifier
2
Constant “RS”
3–4
State Code
2
Enter the appropriate numeric postal code. Missouri = 29
10–18
Social Security Number
9
Enter the employee’s social security number. If unknown,
enter all zeroes. Omit hyphens and spaces.
19–33
Employee First Name
15
Enter the employee’s first name. Left justify and fill with
blanks.
34–48
Employee Middle Name
15
Enter the employee’s middle name or initial. Left justify
or Initial
and fill with blanks.
49–68
Employee Last Name
20
Enter the employee’s last name. Left justify and fill with
blanks.
248–267
State Employer Account
20
Enter the eight‑digit Missouri Employer Withholding
Number
Tax Number. Left justify and fill with blanks.
276–286
State Taxable Wages
11
Enter state taxable wages in dollars and cents. Do not
enter a decimal point. Right justify and fill with zeroes.
287–297
State Income Tax
11
Enter state income tax withheld in dollars and cents.
Withheld
Do not enter a decimal point. Right justify and fill with
zeroes.
12
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