State Of Missouri Employer'S Tax Guide - 2012 (Page 7 of 28) in pdf

2) Monthly — Employers required to withhold $500 per month

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for at least two months during the preceding 12 months shall

about alternative filing methods.

file on a monthly basis;

Example: An employer has a semi‑monthly payroll cycle which

falls on January 15 and on January 31. The actual Missouri income

3) Quarterly — Employers not required to file and pay taxes

tax withholding for the January 15 payroll is $12,000. The employer

withheld on a monthly basis who withhold at least $20 per

must remit at least 90 percent of the $12,000 ($10,800) with the

quarter during at least one quarter of the preceding four

2nd quarter‑monthly payment due no later than January 20. The

quarters shall file on a quarterly basis;

actual Missouri income tax withholding for the January 31 payroll

4) Annually — Employers required to withhold less than $20

is $15,000. The employer must remit at least 90 percent of the

during each of the preceding four quarters shall file on an

$15,000 ($13,500) with the 4th quarter‑monthly payment due no

annual basis.

later than February 3. Because the employer did not have a payroll

Regardless of the employers filing frequency, only one Form

during the 1st or 3rd quarter‑monthly periods, a quarter‑monthly

MO-941 return should be filed per tax period. In the event an

payment does not need to be submitted for those two periods.

additional amount of tax must be paid, please refer to Section 13.

Example: An employer has only one monthly payroll period and it

EMPLOYER WITHHOLDING TAX DUE DATES

falls on January 20. The actual Missouri income tax withholding for

the January 20 payroll is $30,000. The employer must remit at least

QUARTER-

ANNUAL

QUARTERLY

MONTHLY

MONTHS

MONTHLY

90 percent of the $30,000 ($27,000) with the 3rd quarter‑monthly

REPORTS

payment due no later than January 26. Because the employer did

JANUARY

Feb. 15

Payment is

not have a payroll during the 1st, 2nd, or 4th quarter‑monthly

FEBRUARY

Mar. 15

required within

periods, a quarter‑monthly payment does not need to be submitted

MARCH

Apr. 30

three banking

for those three periods.

APRIL

May 15

days for the

MAY

June 15

periods ending

The withholding tax return is due by the 15th day of the following

JUNE

Aug. 1

Jul. 31

the 7th, 15th,

month, except for the third month of a quarter, which is due the last

JULY

Aug. 15

22nd and the

AUGUST

Sept. 17

last day of a

day of the following month. If a balance is due, pay the remaining

SEPTEMBER

Oct. 31

month.

amount using TXP or online filing. Submit a withholding tax return

OCTOBER

Nov. 15

by printing and mailing a Form MO‑941 or online at

NOVEMBER

Dec. 17

mo.gov/business/withhold. See page 2 for more information on

DECEMBER

Jan. 31, 2013

alternative filing methods.

12. Quarter-Monthly Reporting

Any employer who has been placed on a quarter‑monthly filing

frequency who has not withheld $9,000 or more in two months

Any employer who withheld $9,000 or more in each of at least

of the prior 12 months, may request permission from the Mis souri

two months during the prior 12 months shall file a report and remit

Department of Revenue to file and pay on a less fre quent basis. An

payment to the Director of Revenue on a quarter‑monthly basis.

employer must file and pay on a quarter‑monthly basis for a minimum

One of the alternative filing methods on page 2 must be used by

of 12 months before requesting a change in filing frequency.

quarter‑monthly filers.

A quarter‑monthly period means:

13. Under and Over Reporting of Withholding

1) The first seven days of a calendar month;

If withholding tax has been under or over reported on any MO‑941

2) The eighth to the fifteenth day of a calendar month;

filing, the employer must file a Form MO‑941C, Employer’s

3) The sixteenth to the twenty‑second day of a calendar month;

Withholding Tax Return Correction. A separate MO‑941C must be

4) The twenty‑third day through the last day of a calendar

filed for each period affected.

month.

Underpayments: Interest and additions to tax will be imposed

The employer must make a payment, at the end of each quarter‑

on the underpaid portion according to established proce‑

monthly period to pay 90 percent of the withholding due for the

dures. The Additions to Tax and Interest Calculator is located at

filing period. The payment must be made within three banking

mo.gov/calculators/interest/.

days following the end of the quarter‑monthly period or deposited

in a depository designated by the director within four banking days

Overpayments: Documentation supporting any overpayment must

after the end of the quarter‑monthly period. Banking days shall

be submitted with Form MO‑941C. For example, if tax was with‑

not include Saturday, Sunday, or legal holidays. The compensa‑

held to Missouri and should have been withheld to another state, a

tion authorized in Section 143.261, RSMo, may be taken by the

W‑2C must be provided. If the adjustment is due to a calculation

employer against the payment required to be made only if such

error, a payroll ledger showing the correction must be provided. In

payment is made on a timely basis.

other instances, the employer must provide a detailed explanation

As a quarter‑monthly filer you have the option to:

of the errors that occurred.

1. Pay 100 percent of the estimated quarter‑monthly amount,

If the Department authorizes an overpayment, the overpayment may

as deter mined by the Department of Revenue, within three

be used to offset a prior debt within your withholding tax account.

banking days after the end of each quarter‑monthly period

Any employer may review current withholding tax overpayments

(four times a month);

online at mo.gov/business/creditinquiry/. From this site

the employer can also request a refund.

2. Pay at least 90 percent of the actual tax due by the due date

Claims for overpayment must be postmarked within three years

of that particular quarter‑monthly period. If there is not a

from the date the return was filed or two years from the date the tax

pay roll during a quarter‑monthly period, no quarter‑monthly

was paid, whichever period expires later. If no return was filed by

pay ment voucher is necessary.

the employer, a claim for credit or refund must be filed within two

Any additional tax due at the end of the month must be paid on or

years from the time the tax was paid. No claim for credit or refund

before the due date of the tax return.

State Of Missouri Employer'S Tax Guide - 2012 Page 7

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