Tax Preparer'S Guide For Personal Income Tax Returns - 2013 Page 13
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Monitor electronic filing at branch offices of the ERO’s firm to ensure compliance with all New
Mexico TRD requirements.
•
Stress to taxpayers the importance of supplying correct information.
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Ensure the security of all returns and documents related to the taxpayer’s return.
ABOUT PAPER RETURNS
This section gives information about reproduction and substitute forms, quality standards
required for forms, and barcodes.
Reproduction of New Mexico State Tax Forms
Any person who wants to create a New Mexico TRD state tax form for their own use or for use by
others must receive approval to generate a substitute form. A substitute form is any form produced
and made available for use by any person or business other than TRD. A substitute form must meet
T
RD requirements and must be approved by TRD prior to use. TRD reserves the right to reject
substitute forms that do not meet TRD requirements.
For more information on specifications and approval procedures, go to the TRD website at
, General Specifications
and Approval Procedures for the Reproduction of New Mexico State Tax Forms. Here you can also find
the list of form vendors and software developers approved to reproduce New Mexico state income
tax forms, Approved Software Developers for the Reproduction of 2012 New Mexico Tax Forms
Quality Forms
Submit only high‐quality, printed, original forms to TRD. A poor print or photocopy of a form from
the TRD website or an approved software product delays processing the return and any refund due
.
TRD uses scanning equipment to process tax forms. The barcodes and scanlines used on the forms
require exact placement on the page and must adhere to certain printing standards. Do not submit a
photocopy of forms provided by TRD, whether obtained directly from TRD or downloaded from the
TRD Internet website. When using any New Mexico approved, computer‐generated personal
i
ncome tax form, you must comply with the printing and legibility requirements of the software
d
evelo
per.
H
INT: If a printer can print a logo clearly, then it can print a quality tax form. Never submit a
p
hotocopy of a form the software generates.
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