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In accordance with Minn. Stat. § 16C.08, subdivisions 2 and 3, provide the following: (attach additional pages if

necessary)

1) Describe how the proposed contract is necessary and reasonable to advance the statutory mission of your agency:

The Commissioner of the Dept of Administration has delegated the Real Estate and Construction Services the authority to

provide state agencies with services for design and construction. Minn. Stat. 16B.30.

2) Describe your plan to notify firms or individuals who may be available to perform the services called for in the solicitation

other than advertising in the State Register or on the MMD Web site: RFP was sent to . Each was selected from the RECS

list of qualified Consultants that responded to the RFP published in the State Register. RFP selection procedure requires

solicitation of proposals as follows:

Up to $25,000

Choose one appropriate CONSULTANT on the M-Contract list.

$25,000 to $100,000

Send written RFP to at least three (3) CONSULTANTS on M-Contract List

Greater than $100,000

Send written RFP to all qualified CONSULTANTS on M-Contract List

, Master Contract No. was selected because .

3) Describe the performance measures or other tools that will be used to monitor and evaluate master contractor performance

and how the results of the work will be used: RECS project managers set milestones and monitor the consultant’s progress

throughout the project for compliance with the articles of the contract and the services and deliverables required in the

contract. The contract identifies the major project phases. Upon completion of each phase the RECS project manager will

review the consultants work for compliance with the contract articles and the services and deliverables required in the

contract. The consultant will not proceed to the next phase until authorized by the project manager. During each phase the

RECS project manager will also monitor the work via review documents, periodic design and /or construction progress

meetings. During the construction phase the RECS project manager will review/approve all pay requests and supplemental

agreements.

Single Source Request

[Complete this section only if you are required to get more than one proposal and do not do so.]

Identity of Consultant and justification memo is attached. A sample can be found at

Not Applicable

Agency Certifications. Pursuant to Minn. Stat. § 16C.08, I certify:

No state employee is (a) able and (b) available to perform the services called for by the

contract

A. How did you reach this conclusion:

RECS Staff were considered; however, no one is available to perform services.

B. List other methods considered for accomplishing the work: Services are required to

be performed by individuals or firms with special expertise and special equipment

generally not available in state government. To the best of our knowledge, no other

method is available.

The normal competitive bidding mechanisms (low bid) will not provide for adequate

performance of the service.

Reasonable efforts will be made to publicize the availability of the contract to the public.

The agency will develop and implement a written plan providing for the assignment of

specific agency personnel to manage the contract, including a monitoring and liaison

function, the periodic review of interim reports or other indications of past performance,

and the ultimate utilization of the final product of the services. The following person has

been assigned to manage the contract as well as monitor and act as liaison for the

Professional/technical Work Order Certification Form - Minnesota Department Of Administration Page 2

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