Form Nys-50 - Employer'S Guide To Unemployment Insurance, Wage Reporting, And Withholding Tax Page 34
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52Page 34 of 52 NYS-50 (1/14)
New York City wages in the Local wages, tips, etc. box on federal
However, if an employee leaves your service before the close of the
Form W-2.
calendar year and is not expected to return to work within the calendar
year, the statement must be furnished to the employee not later than 30
The following guidelines must be used for determining the amount of
days after the last payment of wages is made to the employee.
wages to be reported on federal Form W-2 for Yonkers purposes:
• Yonkers — The guidelines set forth for New York State purposes
Undeliverable forms
(above) are also applicable to the amount of wages required to be
Generally, any copies of Forms W-2 and Form 1099-R that cannot be
reported in the Local wages, tips, etc. box on federal Form W-2 for
delivered (after reasonable effort), must be transmitted to New York
any employee subject to Yonkers income tax withholding. Substitute
State with your Forms NYS-45 and NYS-45-ATT covering the second
Yonkers and Local wages, tips, etc. box for New York State and State
calendar quarter of the next year, along with a letter stating that the
wages tips, etc. box to determine the amount of Yonkers wages to be
Form(s) W-2 and/or 1099-R are undeliverable.
reported in the Local wages, tips, etc. on federal Form W-2.
If the filing of Form W-2 is required for an employee, whether a resident,
Z. Records to be kept
nonresident or part-year resident of New York State, New York City,
Refer to federal Publication 15, Circular E, for a description of the
or Yonkers, the employee’s total wages, tips, and other compensation
records to be kept.
for services both in and out of New York State are to be reported as
described above.
In addition to the records listed in federal Publication 15, Circular E, you
must keep a record of the withholding allocation used for New York State
Employers do not submit a copy of Form W-2 to New York State.
nonresident employees performing services partly in New York State
Instead, employers must report annual wage and withholding information
and the allocation used for Yonkers nonresident employees performing
on the final quarterly combined withholding, wage reporting, and
services partly in Yonkers.
unemployment insurance return filed for the year. Certain employers
are required to submit wage and withholding information electronically.
Every employer or withholding agent required to withhold state and city
See part AA, Web upload, below for more information on electronic filing
taxes, and every person required to file information returns must keep all
requirements.
records of these taxes and information returns available for review by the
Tax Department. Keep these records for four years after the due date of
Employers do not submit a copy of federal Form(s) 1099 to New York
the tax for the return period to which the records relate, or the date the
State. New York State no longer requires the annual filing of Form 1099
tax is paid, whichever is later. Records for information returns must be
information returns. However, New York State does require the reporting
kept for four years after the due date of the information return.
of Form 1099-R payments if there was New York State, New York City,
or Yonkers income tax withheld (see Annuities subject to income tax
AA. Web upload
withholding below).
Employers that have been required to report 250 or more employees
Supplemental unemployment compensation benefits subject to
in four consecutive quarters are required by New York State to report
income tax withholding — Furnish two copies of Form W-2 to each
employee wage and withholding information using our Web upload.
payee as if wages had been paid.
Other employers may elect to file using Web File. The specifications for
Annuities subject to income tax withholding — If you are a payer of
filing are detailed in Publication 69, Electronic Reporting of Quarterly
annuities and you withheld New York State income tax, New York City
Combined Wage and Withholding Tax Information; Publication 911,
resident tax, or Yonkers resident tax surcharge from annuity payments,
Electronic Reporting of Quarterly Wage and Withholding Tax Information
you must give each annuitant from whom you withheld New York State
Based on Federal Formats; and Publication 66, Electronic Reporting of
or city tax two copies of federal Form 1099-R (instead of a Form W-2)
Form NYS-1 Information. The Tax Department will contact employers
showing the gross amount of annuity payments and showing separately
for whom filing online becomes required. To get more information and a
the amounts of New York State income tax and city resident tax withheld
copy of the publications, see Need help? on page 45.
during the year.
BB. PrompTax Program
You do not submit a copy of Form 1099-R to New York State. Instead,
payers of annuities must report annuity and withholding information
The largest withholding tax filers must file and remit taxes through an
in columns d and e of part C on the Form NYS-45 or NYS-45-ATT
electronic filing and funds transfer program (PrompTax). Employers
(whichever is applicable) of the final employer quarterly withholding,
required to participate in PrompTax are notified by the Tax Department of
wage reporting, and unemployment insurance return filed for the year.
their responsibilities and any program changes.
See Form NYS-45-I, Instructions for Form NYS-45, for more information.
Statements for employees and annuitants — Wage and tax
statements on Form W-2 and Form 1099-R for a calendar year and any
corrected statements made for that year must be furnished to employees
not later than February 15 following the close of the calendar year.
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