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DR-309640

R. 01/13

General Information and Line-by-Line Instructions continued

Page 5

must be able to identify the motor coach, the

Line 1.

Enter the total number of gallons purchased

actual gallons consumed during idle time,

in Florida. If you are completing this schedule

and the beginning and ending dates of the

of invoices, this number must equal the total

period in which the fuel was used.

number of gallons reported in Column B of

the schedule. If you are submitting original

Column F. Multiply Column D by Column E and enter

invoices without completing this schedule, the

the result here. This figure is the undyed

total number must equal the total number of

diesel gallons consumed during idle in

gallons reflected on original invoices submitted

Florida. The total of this column, for all motor

with your refund application.

coaches, should be entered on Part I, Line 1

of the Refund Claim.

Line 2.

Enter the total invoiced and paid cost of

the gallons reported on Line 1. If you are

Part IV – Schedule of Undyed Diesel Fuel Purchased

completing this schedule of invoices, this

in Florida for Use in a Motor Coach

number must equal the total cost reported

The applicant must submit original invoices or copies

in Column D of the schedule. If you are

of original purchase invoices showing the taxes paid.

submitting original invoices without completing

An applicant may submit a schedule of purchases

this schedule, the total number must equal

containing the information required by s. 206.41(5)

the total price reflected on original invoices

(b)(1), F.S. instead of original invoices. Completing

submitted with your refund application.

Columns A through Column G on this schedule will

satisfy these requirements. The information required by

If you are submitting original invoices with your refund

s. 206.41(5)(b)1, F.S., is listed below:

claim, it is preferable, but not required, that you complete

Column A through Column G of this schedule. If you are

a) The name, post office address, and residence

not submitting original invoices with your refund claim,

address of the purchaser.

you must complete Column A through Column G for

b) The number of gallons purchased.

each purchase in Florida.

c) The date on which the purchase was made.

Column A.

Enter the invoice number documenting the

purchase.

d) The price paid for the motor fuel or diesel fuel.

Column B.

The number of gallons purchased.

e) The name and place of business of the seller of the

motor fuel or diesel fuel.

Column C.

The date on which the purchase was made.

f) The license number, or other identification number, of

Column D.

The price paid for the motor fuel or diesel

the motor vehicle or boat of the purchaser.

fuel. This amount should be the total cost

g) The Department of Environmental Protection (DEP)

of the fuel including taxes.

storage tank facility identification number for the

Column E.

The name of the seller of the diesel fuel.

seller’s location, if the location is required to be

registered in accordance with s. 376.303, F.S.

Column F.

The license number, or other identification

number, of the motor coach.

We will accept a fuel management report issued by a

“ third party” instead of the Schedule of Purchases.

Column G.

The Department of Environmental Protection

However, the fuel management report must provide

storage tank facility identification number

the same information as required on the Schedule of

for the seller’s location, if the location is

Purchases with the exception of item (g) above.

required to be registered in accordance with

s. 376.303 F.S., or the supplier’s Federal

All applications for refund must contain sufficient

Employee Identification Number. The

information and documentation for the Department to

Department of Environmental Protection

determine the amount of the refund claim due. This

storage tank facility identification number

information and documentation must also be maintained

can be obtained through DEP’s Internet

at your place of business. If your application does not

site at

contain the information and documentation required for

categories/tanks/pages/registration.htm

the Department to determine the amount of refund due,

the Department will issue a written request to you for

Mail to:

Florida Department of Revenue

the additional information or documentation required

Refunds

to determine the amount of refund due. The written

PO Box 6490

request will be issued within 30 days of receipt of your

Tallahassee FL 32314-6490

application.

850-617-8585

Whether you are submitting original invoices, or

completing the schedule of invoices, you must complete

at least Line 1 and Line 2 of this Schedule.

Form Dr-309640 - Application For Refund Of Tax Paid On Undyed Diesel Consumed By Motor Coaches During Idle Time In Florida Page 5

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