30-Day Notice Form To Correct Violation Of Obligation Of Tenancy Or Vacate Page 5
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11Keep a Record: The person who serves the notice should keep a record of how he
or she served the notice, including the dates and times when he or she tried to
serve the tenant(s) and any details that might prove that the notice was actually
served, such as the name, age, and physical description of the person(s) the notice
was given to or a physical description of the property where the notice was posted
along with the date the notice was mailed. If you use certified mail, make sure you
have records of when the notice was delivered and who signed for it. If service is
by posting and mailing, the affidavit should include any additional information, if
any, about why the person who served the notice went to the property at certain
times before posting the notice, such as because they knew the tenant’s work
schedule.
You should also keep a record of how and when you sent your notice to the Rent
Administrator and, if required, to the D.C. Housing Authority.
Affidavit of Service: An Affidavit of Service has been included in this packet for
you to record how the tenant(s) or occupant(s) were served.
You will need to
complete a separate affidavit of service for each tenant or occupant. The person
who accomplishes service should fill out the Affidavit of Service and should write
their name, age, date of birth, and business address in the spaces provided at the
top of the form and should sign and date the bottom of the form when they
complete it.
The person who completes the Affidavit of Service should complete the rest of the
form using the guidelines below:
For personal service: If personal service is achieved, write the time and
date that the tenant or occupant was served the notice on line 4. Next check the
box for personal service and write the name of the tenant or occupant served.
Then, in the space provided after “Explanations and Descriptions” you should
provide a physical description of the tenant or occupant served.
For substitute service: If substitute service is achieved, write the time and
date that the notice was served on line 4. Next check the box for substitute service
and write the name of the person served.
Then, in the space provided after
“Explanations and Descriptions” you should provide a physical description of the
person served.
For service by posting and mailing: If you served by posting and mailing,
write the time and date that the notice was served on line 4. Next check the box
for posting service and list the time and date of the first unsuccessful attempt at
personal service. Then list the date that the notice was sent by first-class mail,
postage prepaid, to the premises. Finally, in the space provided after “Explanations
and Descriptions” you should provide a description of where the notice was posted,
including the location in the building, a physical description of the premises, and/or
any other information that would help the court determine if service was proper.
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