Cqg-90a - Cyms Inspection Checklist (Army)
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4# 90a – CYMS Quick Guide – Inspection Checklist (Management)
(10.1 - Updated May 2011)
Yes
No
Comments
CYMS HQ/Management Inspection Checklist
Child & Youth Management System (CYMS) is used to process all
transactions in support of registration, daily operation and reporting
requirements in CYS programs (CDC / FCC / SAS / YS / Parent
Central Services / CYS Admin).
1.
100 % of CYS program and administrative sites are
networked to the MWR/Installation LAN and the CYMS
server.
2. Sufficient workstations (with access to CYMS “Live” and
“Demo” databases) are available for CYS management, lead,
clerical, administrative, training/curriculum (TACS/TAPS)
and health staff. For internal controls, Demo is not available
on front desk (POS) computers. Demo can be on controlled
access management workstations.
3. Sufficient swipe stations and Point of Sale (POS) systems
are set up at program sites (CDC / SAS / YS / Parent
Central Services) to handle patron and transaction volume.
Payments are NOT being taken on swipe machines.
□
Hourly patrons are checking in/out with clerks, NOT
□
swiping themselves in and out.
4. When ticklers and notices (overdue shots, expiring passes,
health notices, notes to parents, etc) appear during swipe-ins
or outs, clerks are interacting with parents and reinforcing
reminders. When deadlines are missed, passes are expired
and service is denied.
5. A Functional Technology Specialist has been hired. CYMS
duties include: monitoring system usage, providing hands-on
guidance /encouragement, coordinating / answering basic
questions and to facilitating prompt interaction with the
CFSC or VSI Help Lines when problems are encountered. In
addition, at least one CYS staff is designated as a “Super
User” for each program site.
6. An installation CYMS training team (Functional Technology
Specialist, TACS/TAPS, Super Users) is in place to provide
or facilitate ongoing local training and quality assurance:
Comprehensive CYMS orientation (Household-Pass-Class
□
Guides) for all management and clerical staff
Followed by job-specific CYMS training to all new staff
□
Regular CYMS refresher training
□
Appropriate CYMS Quick and Detailed Training Guides
□
are available for all users.
CQG-90a - CYMS Inspection Checklist Army 103 DONE.doc
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