Sample Board Meeting Agenda Template printable pdf download

Sample Board Meeting Agenda

Organization:

___________________________

Date:

circulate the agenda at least 1-2 weeks prior to the meeting

Time:

indicate projected end time as well as the start time

Location:

indicate whether members can attend by conference call and either

the teleconference # and codes or whom to make arrangements

with if this option is being offered

Type of meeting: Regular board meeting

Special meeting of the board

Annual meeting of the members

Other ___________________

Vision & Mission: keep your Vision & Mission visible and “top of mind” by recording

these key statements on board agendas. Also, agenda items might

be raised for each Strategic Priority so the focus of the organization

doesn’t get lost in an ad hoc or “what’s urgent?” approach to agenda

preparation.

Time

(Minutes)

1. Welcome

2. Check-In and/or Reflection – Check-in activities allow for intentionally

building relationships between board members by encouraging them to share

what is going on in their worlds beyond the board table. Reflection is for

focussing on the vision and mission by sharing success stories of how people

were impacted by the organization as a means of re-charging passion for the

purpose (this task may be assigned on a rotating basis).

3. Approval of Agenda – The draft agenda should be prepared by the chair,

in consultation with the senior staff person. The chair has the final say in

which items are put on the draft agenda. Then, the board as a whole

determines whether to approve the draft agenda as circulated in the

pre-meeting package.

4. Declaration of Potential Conflicts – Individual board members indicate

whether they will be excusing themselves from the discussion of particular

agenda items due to a possible or perceived conflict of interest. The

declaration of potential conflicts is a fiduciary duty of all board members.

5. Consent Agenda – Use one or two motions to deal expediently with

routine, non-controversial items.

Sample Board Meeting Agenda – see

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Sample Board Meeting Agenda Template