Sdsu Catering - Aztec Shops Ltd. Page 2
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2Catering Proposal Approval
MUST BE TURNED IN 3 WEEKS PRIOR TO EVENT
For catering provided by an off-campus source
Date Form Turned Into Catering____________________________________EAS#
Packet Completed Yes/No*
Sponsoring Organization/Company_____________________________________________________________________
**Contact_________________________________ Phone___________________ Email__________________________
Event_____________________________________ Event Date__________________ Time__________to____________
Expected Attendance__________ (Room) Location for Food Service__________________________________________
Requested Off-Campus Source (i.e. Restaurant, Catering, Grocery Store)_______________________________________
The following documents are attached and are subject to review and approval from SDSU Catering,
Environmental Health & Safety, Office of Student Life and Leadership and Associated Students:
[ ]
Written official catering company bid from off-campus vendor source. Can be an email from manager or owner.
(Bid must include a list of individual items: brands of food or beverages, quantities, portion/serving sizes & costs)
[ ]
Copies of the following from the above off-campus vendor source (unless pre-packaged from a Grocery Store):
[ ] Cert. Liability Ins.–Please list the following as additional insured:
Aztec Shops, Ltd., the State of California, the Trustees of the California State University, the campus and
the officers, employees, volunteers, and agents.
[ ] General Liability w/Policy Number & the Effective date(s) Current + Not Expired before date of the event
[ ] If delivering/driving on campus vendor must have Automobile Liability Policy Number Current + not expired
[ ] If serving on campus vendor needs Workers Compensation & Employers’ Liability Policy Effective+Current
[ ] Current Health Permit
[ ] Health Inspection Report (includes rating)
[ ] Current Food Service Manager Certificate
[ ] Food Preparation, Storage, Service & Clean-up methods to be provided in writing
[ ] Event Approval Form
Accepted & Approved by:
_______________________________
_______________________________
SDSU Catering
Date
Staff Representative
Date
Aztec Shops, Ltd.
Environmental Health & Safety
_______________________________
_______________________________
Facility Manager
Date
S.L.L. Advisor
Date
Location of Facility of Event
*Incomplete forms must be completed within 2 business days. Incomplete packets may be denied.
**Only one representative from the Student Organization will be the main contact for the event.
***All correspondence and changes will only be accepted from the contact listed above for the event.
Vendor (or University Sponsor) is reminded that vendor should show proof of Liability Insurance, Workers Comp and Health
Department Clearance.
Beverages being waived must be Pepsi Products only. Sternos may not be used at any function which is not catered by SDSU
Catering.
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