Fillable Omes Form 301bud System Access Request Form (Page 2 of 3) in pdf

Security Agreement

The undersigned agrees to abide by the following:

1. Data originated or stored on State computer equipment is State property. Users will access only data

which are required for their job. Users will not make or permit unauthorized use of any CORE/PeopleSoft

data. They will not seek personal or financial benefit or allow others to benefit personally or financially by

knowledge of any data which has come to them by virtue of their work assignment.

2. Users will enter, change, and delete data only as authorized within their job responsibilities. They will

not knowingly include or cause to be included in any record or report a false, inaccurate, or misleading

entry, nor will they knowingly alter or expunge from any record or report, or cause to be altered or

expunged, a true and proper entry.

3. Users will not release CORE/PeopleSoft data except as required in the performance of their job or as

directed in writing by their Appointing Authority.

4. Users are responsible for protecting their access authorization and must take steps to prevent others

from using their User ID. Users will construct good passwords and manage them securely, keeping their

passwords secret and not sharing them with others. If a user has reason to believe that others have

learned his/her password, the user will change the password and notify the Help Desk of the situation.

Users will not attempt to use the logons and passwords of others.

5. If a user finds that they have access to data they believe they are not authorized to view, they will exit

from that data and report the problem to OMES Security.

6. I am aware of the responsibilities associated with access to the CORE/PeopleSoft System and agree

to abide by the OSF Information Security Policies and Procedures. I understand that according to

Section 840-2.11 of Title 74 of the Oklahoma Statutes the home addresses, home telephone numbers,

social security numbers, and information related to personal electronic communication devices of current

and former state employees shall not be open to public inspection or disclosure without written

permission from the current or former state employees or without an order from a court of competent

jurisdiction.

Signature of User _________________________________

Date ____________________

In the case of needing a password reset by the Help Desk, we will require you to answer one of the

following:

(if you already have access to CORE/PeopleSoft, it is not necessary to provide the information below):

Mother’s maiden name

Favorite Pet

Place of Birth

Your answer: __________________________________________________________

For OMES Use Only:

Processed By __________________

Date _________________________

User Notified ___________________

Agency Security Representative Notified __________

Entered in CRM by _______________

Date ____________

Page 2 of 3

OMES Form 301BUD (Revised 11/2016)

Omes Form 301bud System Access Request Form Page 2