Fillable Form Dhec 0640 - Vital Records Birth/death Application (Page 2 of 2) in pdf

Vital Records Application for Birth and Death Certificates

Instructions and Information

1) One form may be used to request a certified copy of a birth certificate only, or a

certified copy of a death certificate only, or a certified copy of a birth and death

certificate if for the same individual.

2) Complete all of the information in the top section of the form and all information

in the birth and/or death sections based upon whether a birth, death or both

certificate(s) are being requested.

Information

BIRTHS AND DEATHS – SC Law did not require the filing of birth and death records until January 01, 1915. No birth or death records on file at

SCDHEC (county or state) are available for public viewing.

A death record becomes public record fifty (50) years after the date of death. Non-certified copies of public death records are issued unless a

certified copy is specifically requested. The $12 "search fee" is required for each request of a public death record.

Death records are avaliable for public viewing fifty (50) years after the date of death ONLY at the SC Department of Archives and History, 8301

Parklane Road, Columbia, 29223, website:

TURNAROUND TIME – The usual turn around time for ‘waiting’ on-site customers is approximately thirty (30) minutes during non-peak hours

(8:30 am - 11:00 am and 2:00 pm - 4:00 pm). The usual turn around time for "mail" requests is approximately 7 - 10 business days from the date of

receipt.

If it has been more than four (4) weeks since you submitted your request, call (803) 898 3630 to determine the status.

IDENTIFICATION – A valid/current government, school or employer issued photo identification document of the applicant is required before a

search of the records will be conducted. Requests that do not contain proper identification will be returned unprocessed. Acceptable documents

are:

1. Any United States’ DMV Office issued picture identification i.e. Driver’s License, ID card, Learner’s Permit (unexpired)

2. Current school or employer picture identification card

3. Military card (unexpired – active duty or retired member)

4. United States Passport (unexpired)

5 Foreign Passport (with unexpired)

6. Re-Entry Permit (l-327 – unexpired)

7. Refuge Travel Document (form l-571 – unexpired)

8. United States Citizen Identification Card (form l-197)

9. Temporary Resident Card (form l-688 – unexpired)

10. Permanent Resident Card (form l-551 – unexpired)

11. Weapon or gun permit issued by federal, state or municipal government (unexpired)

Website – provides additional information on SC Vital Records.

PAYMENT – Acceptable methods of payment for mail requests are a money order or cashier’s check made payable to SC DHEC. Onsite customer

service also accepts credit and debit cards and cash.

SEARCH FEE – A $12 “search fee” is required by law. The $12 search fee is non-refundable. The required search fee includes one (1) certifica-

tion, if record is located. If additional copies of the same type certification are ordered at the same time, additional copies are $3 each.

TYPE OF CERTIFICATIONS

Birth Long contains parentage (recommended)

Death Long includes cause of death

Birth Short/Wallet does not include parentage (not acceptable for most purposes)

Death Short does not include cause of death

Death Statement only includes fact of death

DHEC-0640 (09/2013)

Form Dhec 0640 - Vital Records Birth/death Application Page 2

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