Form Ct-6559 - Submitter Report For Form W-2 Compact Disc (Cd) Filing (Page 2 of 2) in pdf

Form CT-6559 - Instructions

General Instructions

The authorized agent’s signing of the declaration on the employer’s

behalf does not relieve the payer of the responsibility for ﬁ ling a correct,

Complete this form in blue or black ink only.

complete, and timely Form CT-6559; or the applicable penalties.

Employers are required to ﬁ le Forms W-2 electronically.

CD Speciﬁ cations

Only employers that receive a DRS waiver from electronically

submitting Forms W-2 may submit informational returns to the DRS

• Data must be saved using the ASCII character set;

on CD. To request a waiver from the electronic requirement visit

• Each record must be 512 characters in length; and

and complete Form CT-8508, Request for Waiver

• File names must end with ﬁ le extension .txt or .dat.

From Filing Informational Returns Electronically

Report state wages (box 16) in Code RS record location 276-286.

Use Form CT-6559, Submitter Report for Form W-2 Compact

Report state income tax (box 17) in Code RS record location 287-297.

Disc (CD) Filing, to submit Forms W-2 on CD to the Department of

All ﬁ les must begin with a code RA submitter record and end with a

Revenue Services (DRS).

code RF submitter record. See Informational Publication 2014(17),

Attach Form CT-W3, Connecticut Annual Reconciliation of

Form W-2 Electronic Filing Requirements for Tax Year 2014, for

Withholding, for each employer submitted with this form.

record speciﬁ cations.

Line Instructions

CD Labels

Line 1: Check if CD is an original or replacement ﬁ le.

Each CD must be labeled with an external label. See Example below.

Line 2: Enter calendar year reported on CD. Report one calendar

The external label must identify:

year per ﬁ le.

1. Return type - Form W-2

Line 3: Enter submitter’s Connecticut Tax Registration Number if

2. File type - original or replacement;

applicable.

3. Calendar year;

Line 4: Enter submitter’s Federal Employer Identiﬁ cation Number

4. Submitter FEIN;

(FEIN).

5. Submitter name (RA record);

Line 5: Enter number of CDs submitted with this form.

6. Number of employers (RE records) on the ﬁ le;

Line 6: Enter number of employers covered by this submittal.

7. Number of employees (RS records) on the ﬁ le;

Line 7: Enter total employee records submitted with this form.

8. Return type - Form W-2;

Line 8: Enter submitter’s name and address.

9. Volume - Number multiple CD’s sequential as Vol 1 of X; and

Line 9: Enter name, title, and telephone number of person to contact

10. Contact name and telephone number.

about problem CDs.

Send CDs with transmittal form(s) and Forms CT-W3 to:

Line 10: Use this section to report employer information.

Department of Revenue Services

State of Connecticut

Complete a box for each employer included in the CD ﬁ le. If reporting

PO Box 2930

data for more than four employers, use Form CT-6559A, Submitter

Hartford CT 06104-2930

Report for Form W-2 Compact Disc (CD) Filing Continuation Sheet.

If a PO Box cannot be used, send to:

Declaration Requirements

Department of Revenue Services

A submitter, service bureau, paying agent, or disbursing agent

Attn: Processing II, 15th Floor

(agent) may sign Form CT-6559 on behalf of the employer (or

25 Sigourney St Ste 2

other person required to ﬁ le), if both conditions below are met:

Hartford CT 06106-5032

1. The agent has the authority to sign the form under an agency

Do not enclose paper W-2 forms or other notes.

agreement (oral, written, or implied) valid under Connecticut state

law; and

Forms and Publications

2. The agent signs the form and adds the caption “For: (name of

Visit the DRS website at to download and print

the employer or other person required to ﬁ le).”

Connecticut tax forms and publications.

TTY, TDD, and Text Telephone users only may transmit inquiries

anytime by calling 860-297-4911.

Example:

Form W-2 CD Label



1. Return type: Form W-2

2. File type:

Original

Replacement

3. Calendar year:

4. Submitter name:

5. FEIN:

6. Number of employers:

7. Number of employees:

8. Vol.

9. Contact name:

Telephone number: (

)

Form CT-6559 Back (Rev. 11/14)

Form Ct-6559 - Submitter Report For Form W-2 Compact Disc (Cd) Filing Page 2

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