Meeting Minutes Template (Page 2 of 4) in pdf

Meeting Date <mm/dd/yyyy>

Notes to the Author

[This document is a template of a Meeting Minutes document for a project. The template includes

instructions to the author, boilerplate text, and fields that should be replaced with the values specific to

the project.

Blue italicized text enclosed in square brackets ([text]) provides instructions to the document

author, or describes the intent, assumptions and context for content included in this document.

Blue italicized text enclosed in angle brackets (<text>) indicates a field that should be replaced

with information specific to a particular project.

Text and tables in black are provided as boilerplate examples of wording and formats that may be

used or modified as appropriate to a specific project. These are offered only as suggestions to

assist in developing project documents; they are not mandatory formats.

When using this template, the following steps are recommended:

Replace all text enclosed in angle brackets (e.g., <Project Name>) with the correct field document

values. These angle brackets appear in both the body of the document and in headers and

footers. To customize fields in Microsoft Word (which display a gray background when selected)

select File->Properties->Summary and fill in the appropriate fields within the Summary and

Custom tabs.

After clicking OK to close the dialog box, update all fields throughout the document selecting

Edit>Select All (or Ctrl-A) and pressing F9. Or you can update each field individually by clicking

on it and pressing F9.

These actions must be done separately for any fields contained with the document’s Header and

Footer.

Modify boilerplate text as appropriate for the specific project.

To add any new sections to the document, ensure that the appropriate header and body text

styles are maintained. Styles used for the Section Headings are Heading 1, Heading 2 and

Heading 3. Style used for boilerplate text is Body Text.

Before submission of the first draft of this document, delete this instruction section “Notes to the

Author” and all instructions to the author throughout the entire document.]

Meeting Minutes Template (v1.0)

Page 2 of 4

Meeting Minutes Template Page 2