Business Letter Sample Format
City, State, Zip Code
Phone and Fax numbers
Attention: Visa Department
This letter is to introduce ( Applicant’s name ) , who is our (state exact detailed
position) with (Company Name). His/her job duties consist of the following: (state exact
job duties in detail). (Applicant’s name) wishes to visit your country from (Proposed Date
of entry) to (Propose Date of Exit) in order to (Exact purpose of trip in Detail).
We are requesting a Business visa to be issued. While in ( name of country ), he/she
will be contacting
contact person’s name
company Street address and Phone Number
(Company Name) hereby guarantees the expenses of (applicant’s name) trip including
return airfare to the United States.
Authorized signer other than the Applicant