Personal Business Letter Sample printable pdf download

PERSONAL-BUSINESS LETTER FORMATTING NOTES

A letter written by an individual to deal with business of a personal nature is called a Personal-

Business Letter. Block Format is commonly used for formatting personal-business letters.

Letters arranged in Block Format have all parts of the letter beginning at the left margin. The

paragraphs are not indented. Letter Margins

Side Margin: 1”

Top Margin: 2”

Bottom Margin: 1”

Basic Parts of Personal-Business Letters

The basic parts of the personal-business letter are described below in order of placement:

Return Address:

The return address consists of a line for the street address and one for

the city, state and Zip Code.

Date:

Key the month, day and year on the line below the city, state and Zip.

Letter Address:

Key the first line of the letter (delivery) address a QS below the date.

A personal Title (Miss, Mr., Mrs. Ms.) or professional title (Dr., Lt,

Senator) is keyed before the receiver’s name.

Salutation:

Key the salutation (greeting) a DS below the letter address.

Body:

Begin the letter body (message) a DS below the salutation. SS and

block the paragraphs with a DS between them.

Complimentary Close:

Key the complimentary close (farewell) a DS below the last line of the

body.

Name of the Writer:

Key the name of the writer (originator of the message) a QS below the

complimentary close. The name may be preceded by a personal title

(Mr., Miss, Mrs. Ms.).

Special Parts of Letters: In addition to the basic letter parts, letters may include the special

letter parts described below

Reference Initials:

If someone other than the originator of the letter keys it, key the

keyboard operator’s initials in lowercase letters at the left margin, a DS

below the writer’s name.

Attachment/Enclosure

If another document is attached to a letter, the word “Attachment” is

Notation:

keyed at the left margin, a DS below the reference initials. If the

additional document is not attached, the word “Enclosure” is used. If

reference initials are not used, “Attachment” or “Enclosure” is keyed a

DS below the writer’s name.

See the EXAMPLE of a PERSONAL-BUSINESS LETTER on the next page!!

Personal Business Letter Sample

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