Event Timeline Template Page 2
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5are needed?
Internet?
•
Access to Power?
•
Sound?
•
1-2 months before event or more depending on size of event
Item
Target Date
Completion Date
Double Check that all Contracts
are signed and returned
Review Speaker assignments and
Needs
Make sure there is someone
•
from the committee
assigned to host each
presenter/speaker if there
are multiple speakers
Determine the needs of the
•
speakers – computer,
projector, sound,
microphone, etc.
Review Menus and setups – make
sure they still work based on current
registrations
Monitor and manage registration
list
Double check to ensure
•
payments have been made
2
Email billings to balance
•
dues to try to collect all
money before event
Cancel duplicates
•
Answer participant
•
questions
Start Assembling Materials
Educational Materials
•
Folders (if needed)
•
Create nametag template
•
Agendas
•
Invoices/paid receipts
•
Other materials
•
Do a final run through of the facility
Check on best layout for
•
meals
Check for enough electrical
•
outlets
Plan where you want
•
registration
Let facility know who VIP’s /
•
Speakers are if appropriate
Confirm Guest List with Hotel
•
if needed
10 to 15 Days Before Event
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Parent category: Life