Event Timeline Template Page 3
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Target Date
Completion Date
Create Checklist of what you need
to pack for event (keep adding to
it as event gets closer)
Start creating a pile of
•
things that need to go with
you in one spot so it is ready
to go
Start tracking registrations
•
each day canceling
duplicates, double
checking payments
Create Supply Box:
Tape
•
Scissors
•
Pens
•
Sharpie Markers
•
Thumb Tacks
•
Sticky notes
•
Memory stick
•
Pins
•
Stapler, staples
•
Paper
•
Receipt books
•
Batteries
•
Anything else you might
•
need
Create hot list of critical phone
3
numbers
Create any signage needed for
event
3 Days Before Event
Item
Target Date
Completion Date
Create Master Notebook
Run Registration List
•
Run Balance Due List
•
Run copy of invoices by
•
number
Copy of all materials
•
Check list
•
Copy of All Contracts
•
Any detail lists or reports to
•
make each section function
Make Name Tags (put with folders)
Make stickers for tops of folders if
needed – with name and
information of participants
Print Invoices (alpha order) and put
in folders
Turn in Guarantee’s to facility
(usually this is at the 3 business days
before event time)
Get Cash to make change if
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Parent category: Life