Wedding Setup Checklist -Homestead Meadows printable pdf download

Homestead Meadows

Wedding Setup Checklist—

Day of Week ______________ Date___________________________________

Bride ______________________________________ Phone _________________________

Groom _____________________________________ Phone _______________________________

Please return this completed form with your final payment two weeks before the wedding day.

Enclose in your final payment the balance of rental and fees for optional services including media, tractor rides,

rehearsal, and special chair setup fees (if any). If weather cancels any services, we will issue a prompt refund.

CEREMONY

1.  No ceremony at Homestead Meadows. (Please deduct $100 from the final payment due.)

Indicate preference for indoor or outdoor ceremony (subject to weather):

 Outdoor

 Indoor

Number of guests expected for ceremony _____

(Please think about this. Not everyone will attend the ceremony, and you don’t want too many empty chairs.)

3. If outdoor ceremony, select site:

 Shade Trees

 Evergreens

 Birch Trees behind Machine Shed

 Other—Specify ___________________________________________

4. Time of ceremony: ______ Name of Wedding Officiant: _____________________________

5. Rehearsal on site? (Involves a $100 fee.) Yes  No  Day and time ________________________

6. Homestead Meadows PA System Rental? Yes  No  (Cost is $65, and also includes dining hall.)

7. Keyboard Rental?  We have a high quality keyboard and stand. The setup and rental fee is $50.

8. Special ceremony setup instructions, if any:

DINNER

1. Number of guests confirmed for dinner: ________

2. Head Table? Yes 

No  If yes, how many to be seated at head table? ______

Note: We provide table skirting for head tables.

3. Number of tables desired _____. Note: We can seat 8 per table up to about 160 guests, and 10 per

table up to our capacity of 222.

4. Table decorating by wedding party—you are welcome to bring in any kind of table décor, including

candles. Table covers are provided by the wedding party, or sometimes the caterer or decorating

consultant hired by the wedding couple. Be sure to confirm details in advance.

5. Cake/dessert table:

 Lower level by lace-covered window (recommended if cake is served right after dinner.)

 Upper level

Note: We provide table skirting for the cake/dessert table.

Please communicate setup location to cake vendor. Can arrive after 11AM on wedding day.

6. Name of Dinner Caterer: ______________________________ Arrival time: __________________

7. Special Instructions, if any:

Wedding Setup Checklist -Homestead Meadows