Junior Legal Assistant Job Description Page 2
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Manage calendars including scheduling/arranging meetings, booking meeting rooms, and
sending invitations and reminders when needed
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When needed, coordinate travel, hotel and car reservations, including verifying required
travel documentation, determining timelines and processes to obtain necessary
documentation and taking appropriate steps to acquire documentation
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Arrange couriers and deliveries ensuring time-sensitive material is received on time
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Occasional personal errand to support the lawyers and consultants
KEY ATTRIBUTES
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High degree of professionalism that embodies Hansell LLP’s values in any setting
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Proficient with scheduling meeting and managing calendars
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Proactive and anticipatory – can put themselves in the shoes of the executive
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Detail-oriented and self-motivated
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Graceful and effective under pressure in a very demanding environment
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Highly organized and able to meet deadlines
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Able to discretely handle highly confidential information
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Able to manage multiple demands
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Strong work ethic
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Proficient with technology
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Able to introduce new and interesting ideas for lawyer presentations
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Willing to learn and/or introduce more efficient workflow schemes and tools
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Responds well to constructive feedback
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Able to learn quickly
QUALIFICATIONS
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1-3+ years of work experience as a Legal Assistant, or as an Administrative Assistant in a
professional services environment, with a focus on processing documents
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Experience managing legal documents
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Familiarity with PC Law or experience docketing an asset
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Strong computer skills, not limited to Word, PowerPoint and Outlook
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Proficiency with Excel is an asset; comfort with Excel is required
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Excellent and professional command of the English language in a written and verbal
capacity
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Operates with a high degree of accuracy with strong attention to detail
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Ability to manage conflicting priorities while respecting tight deadlines
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Proven ability to establish professional working relationships with colleagues and external
clients
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