Legal Secretary Job Description Template
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1
2LEGAL SECRETARY
JOB DESCRIPTION
Office:
Singapore
Department:
Administration
HOGAN LOVELLS IN SINGAPORE
Hogan Lovells is a global legal practice that helps corporations, financial institutions, and governmental
entities across the spectrum of their critical business and legal issues globally and locally. We have over
2,500 lawyers operating out of more than 45 offices in Africa, Asia, Australia, Europe, Latin America, the
Middle East and the United States. Our practice breadth, geographical reach and industry knowledge
provide us with insights into the issues that affect our clients deeply and enable us to provide high quality
business-oriented legal advice to assist them in achieving their commercial goals.
Established in 1998, our Singapore office is the gateway for our firm’s activities in South and South East
Asian countries. Our joint law venture with well-known Singapore law firm, Lee & Lee, also enables us to
provide a one-stop shop international and Singapore legal services on a wide range of matters across
major practice streams.
JOB DESCRIPTION
Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore
office undertaking tasks including but not limited to:
•
Formatting of legal documents
•
Time entry
•
Preparation of invoices and expense reimbursements
•
Initiating conflicts checks and new business intake processes
•
Arranging meetings and conference calls
•
Maintaining the contact database for lawyers
•
Maintaining physical and electronic filling systems
•
Assisting with the preparation of presentation materials
•
Preparing Excel spreadsheets
•
Coordinating with office administration staff for delivery and other relevant arrangements
•
Providing assistance in internal and external events
•
Screening incoming calls
•
Archiving inactive files
•
Providing coverage when other secretaries are on vacation or in need
•
Other duties as assigned
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