Meeting Planning Assistance Checklist Page 2
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2DURING MEETING
Conduct meeting registration
Set up a resource room/display table
Approve charges to Master Account on a daily basis
Serve as primary hotel liaison/troubleshooter
POST-MEETING
Collect participant evaluation forms
Return shipment of meeting materials
Review final meeting charges
Update participant roster
BUDGET
AMOUNT
Speakers’ expenses and fees
_________
Printing
_________
Supplies (notebooks, name tags, etc.)
_________
Staff hotel per diem
_________
Food/beverages
_________
Audio/visual equipment
_________
Travel (staff and participants)
_________
TOTAL
_________
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