Project Management Plan Template Page 10
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18Project Management Plan Template
P
M
P
ROCUREMENT
ANAGEMENT
LAN
The Procurement Management Plan should be defined enough to clearly identify the necessary
steps and responsibilities for procurement from the beginning to the end of a project. The project
manager must ensure that the plan facilitates the successful completion of the project and does
not become an overwhelming task in itself to manage. The project manager will work with the
project team, contracts/purchasing department, and other key players to manage the procurement
activities.
For larger projects or projects with more complicated procurement management requirements,
you can include the Procurement Management Plan as a separate document apart from the
Project Management Plan. We have a detailed Procurement Management Plan available on our
website.
The Project Manager will provide oversight and management for all procurement activities under
this project. The Project Manager is authorized to approve all procurement actions up to
$50,000. Any procurement actions exceeding this amount must be approved by the Project
Sponsor.
While this project requires minimal or no procurement, in the event procurement is required, the
Project Manager will work with the project team to identify all items or services to be procured
for the successful completion of the project. The Project Manager will then ensure these
procurements are reviewed by the Program Management Office (PMO) and presented to the
contracts and purchasing groups. The contracts and purchasing groups will review the
procurement actions, determine whether it is advantageous to make or buy the items or resource
required services internally, and begin the vendor selection, purchasing and the contracting
process.
In the event a procurement becomes necessary, the Project Manager will be responsible for
management any selected vendor or external resource. The Project Manager will also measure
performance as it relates to the vendor providing necessary goods and/or services and
communicate this to the purchasing and contracts groups.
P
S
M
P
ROJECT
COPE
ANAGEMENT
LAN
It is important that the approach to managing the projects’ scope be clearly defined and
documented in detail. Failure to clearly establish and communicate project scope can result in
delays, unnecessary work, failure to achieve deliverables, cost overruns, or other unintended
consequences. This section provides a summary of the Scope Management Plan in which it
addresses the following:
Who has authority and responsibility for scope management
How the scope is defined (i.e. Scope Statement, WBS, WBS Dictionary, Statement of
Work, etc.)
How the scope is measured and verified (i.e. Quality Checklists, Scope Baseline, Work
Performance Measurements, etc.)
The scope change process (who initiates, who authorizes, etc.)
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Parent category: Business