Sample Attendance Improvement Plan printable pdf download

SAMPLE – Attendance Improvement Plan

[Date]

[Name]

[Address]

Via Hand Delivery / Certified Mail No._________

Dear [Mr./Ms. Last Name]:

The purpose of this letter is to emphasize the seriousness of your attendance record (absenteeism) with

the [agency/department name] and to confirm in writing our discussion of [date] concerning your

unacceptable level of attendance. Further, this letter is to establish my expectations, which I have

outlined in a Performance Improvement Plan, to be commenced immediately. I have developed this

corrective measure to assist you in bringing your level of attendance as a [classification] to an

acceptable standard.

Because your absences from work are occurring so frequently, your attendance cannot be relied on and

your services with the [agency/department name] are of greatly reduced value. Attendance at work is

an essential element of your position and the employment relationship.

To illustrate your failure to report for work as scheduled, I have summarized below your sick [and

emergency annual, if appropriate] leave usage for the period [date] through [date ‐ at least 3 months

but no more than 6 months recommended].

Total Hrs.

Avail. Work Hrs.

SL Used

SL as % of

Avail. Work Hrs.

[Available work hours equal total scheduled work hours in the month minus pre‐approved annual

leave, pre‐approved compensatory time off, and holiday leave, overtime work hours, supported sick

leave, approved medical and personal leaves of absence without pay, including Worker’s

Compensation leave of absence, education leave, required military leave, court/jury/hearing leave;

approved organ donation leave; approved disaster service leave; and holidays taken on alternative

days, as provided in the Administrative Rule. Note: unsupported sick leave, unauthorized leave, and

suspensions, if attendance‐related, are included in available work hours.]

From [date] through [date], you have been absent from work without prior authorization on [number]

occasions during this [number] working day period. Of additional importance is the fact that [number]

of the annual leave hours, although paid, were not properly requested in advance according to agency

and West Virginia Division of Personnel attendance and leave rules. I believe this demonstrates your

continued unwillingness to adhere to established rules concerning prior request of leave. Of no less

importance is the fact that [number] of your [number] absences occurred in conjunction with scheduled

days off, weekends, and/or holidays.

Sample Attendance Improvement Plan