University Of Minnesota College Of Continuing Education Conference Planning Task List (Page 2 of 5) in pdf

University Of Minnesota College Of Continuing Education Conference Planning Task List Page 2

Proceedings

1. Provide instructions for proceedings collection.

2. Receive/collect papers.

3. Assemble proceedings content.

4. Design and format proceedings, including cover and table of contents.

5. Publish proceedings.

6. Distribute proceedings at the event or electronically aft er the event, as directed by client.

Budget and Finance

1. Develop preliminary budget of cost projections.

2. Establish separate event account in CCE accounting system.

3. Pay bills that CCE incurs for the event and others authorized by client in accordance with University policies and procedures.

4. Monitor and track income and expenses.

5. Report fi nancial status and prepare documents as needed.

Sponsors/Partners

1. Identify potential sponsors that may provide funds or service.

2. Determine levels of support needed.

3. Develop list of potential sponsors/partners.

4. Contact possible partners/sponsors.

Exhibits/Posters

1. Determine number expected: exhibits _________, posters__________.

2. Determine dates and times: exhibits __________, posters__________.

3. Check facility for appropriate space.

4. Recruit exhibitors/posters from client list; prepare solicitation materials.

5. Select and contract with exhibition/poster service provider.

6. Design exhibit area layout.

7. Register and confi rm exhibitors/posters.

8. Order posterboards.

9. Answer questions from potential exhibitors.

10. Assign exhibitor/poster space.

11. Provide on-site set-up support.

12. Conduct exhibitor/poster evaluation.

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University Of Minnesota College Of Continuing Education Conference Planning Task List Page 2