Communicating Through Email Page 4
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7In comparison, the email in Figure 2 is an effective communication because the writer
uses the correct elements for writing to someone he does not know well who is in a
position of authority. In other words, the writer shows awareness of the relationship
between himself and the reader.
Request for permission to use LT6 Foyer - Message (Rich Text)
deanfas
nus.edu.sg
@
Request for permission to use LT6 Foyer
Dear Prof Lee
I am an engineering student who is involved in organising this year’s
career fair for Engineering students. This will take place in the last week of
November. We would like to use the foyer outside Lecture Theatre 6. This is
an ideal location for the fair for these reasons:
1. The place is quite large and will be able to take the number of
booths we are planning for.
2. Traffi c is heavy so the fair will get maximum exposure and attention.
3. We used it last year and the employers who participated reported
that their booths were very well-visited.
Hence, we would appreciate it if you could let us use this location. If you
think this is possible, I will send you the offi cial request letter.
We look forward to your response.
Respectfully yours
Marcus Oon
3rd Year, Electrical and Electronic Engineering Department
Figure 2: Successful email asking for permission
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This email is appropriate for the reader in the following ways:
Explicit subject line
●
Appropriate salutation with proper title: Prof
●
Full forms: am, could
●
Complete sentence: We look forward to your response.
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Courteous tone: We would appreciate it if you could let us use
●
this location.
Formal vocabulary: ideal location
●
Expression of gratitude: We would appreciate it if you could
●
let us use this location.
Polite closing phrase: Respectfully yours
●
Appropriate signature: The full name is formal and ensures
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the reader knows who the writer is.
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