Email Sig Guide printable pdf download

Email Sig Guide

How to Create an Effective Email Signature

Having a professional email signature is extremely important. Everyone’s signature will be a little different, and you may

want to revise yours as you move through your academic career.

General information to include:



Full name



Major (minor if applicable)



Name of university and year of graduation



Phone number



Email address



Personal website or social networking site if appropriate

Tips for creating an effective signature:

1. Keep it concise, while still providing important information.

2. DO NOT try to fit your entire resume into a signature.

3. Plain, professional test is best. Skip special fonts and graphics; these don’t always transfer from one email client

to another.

4. Avoid including multiple emails and phone numbers. Choose only one for each.

5. Only list LinkedIn, Skype, Twitter, or Facebook if your profiles are updated and professional, and you wish for

others to contact you on those platforms.

6. Avoid quotes of passages from the Bible or other religious sources that could cause offense.

7. If including a website, provide the URL instead of a hyperlink; this will ensure that the address will transfer

across email clients.

8. Be sure to include your email address because messages forwarded or copied may not include that information.

9. If you send emails from your smartphone, update your signature on that mobile device. Having a signature looks

more professional than “sent from my iPhone”, etc.

Good Examples

John Smith

B.A. Psychology

Ohio University, 2013

Js494709@ohio.edu

Cell 555.555.5555

Jo hn Smith

Ohio University | Psychology I 2013

555-555-5555 | john@ohio.edu |

Twitter: | LinkedIn:

Email Sig Guide