Letter For Employers To Acknowledge Notification Of Maternity Leave printable pdf download

Letter for employers to acknowledge notification of maternity leave.

This letter should be used when only the statutory levels of leave and pay are provided.

(Employer must respond within 28 days of receipt of employee’s notification.)

Dear

[Name of

employee],

Congratulations and thank you for telling me about your pregnancy and the date that your

baby is due. I am writing to you about your maternity leave and pay.

As we have discussed, you are eligible for 26 weeks’ ordinary maternity leave / 52

weeks’ maternity leave (26 weeks’ ordinary maternity leave plus 26 weeks’ additional

maternity leave)

[delete as

appropriate].

Given your chosen start date

[insert

date], your maternity leave will end on

[insert

date].

If you want to change the date your leave starts you must, if at all possible, tell me at least 28

days before your proposed new start date or 28 days before

[insert date leave starts]

(your

original start date), whichever is sooner.

If you decide to return to work before

[insert date leave

ends], you must give me at least 28

days’ notice.

As we discussed, you are eligible for 26 weeks’ Statutory Maternity Pay / not eligible for

Statutory Maternity Pay

[delete as

appropriate].

Your maternity pay will be

£[insert amount]

from

[insert date]

and

£[insert

amount]

from

[insert date]

[insert

date].

The form SMP1 (enclosed) explains why you do not qualify for Statutory Maternity Pay. You

may however be entitled to Maternity Allowance. If you take this form to the Jobcentre Plus

or Social Security Office at

[insert local

details], they will be able to tell you more.

As your employer I want to make sure that your health and safety as a pregnant mother are

protected while you are working, and that you are not exposed to risk. I have already carried

out an assessment to identify hazards in our workplace that could be a risk to any new,

expectant, or breastfeeding mothers. Now you have told me you are pregnant I will arrange

for a specific risk assessment of your job and we will discuss what actions to take if any

problems are identified. If you have any further concerns, following this assessment and

specifically in relation to your pregnancy, please let me know immediately.

If you decide not to return to work you must still give me proper notice. Your decision will not

affect your entitlement to SMP.

If you have any questions about any aspect of your maternity entitlement, please do not

hesitate to get in touch with me. I wish you well.

Yours sincerely,

Letter For Employers To Acknowledge Notification Of Maternity Leave

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