Referral Cover Letter Email Template
Email Cover Letter Format
Subject Line: Job Title - Your Name
You will sometimes find that the job listing has specific instructions on what your subject line
should be, so check your listing thoroughly. In the absence of any other guidelines, it’s a good
idea to list the name or job number of the position you are applying for in the subject line so that
the employer is clear as to what job you are interested in.
Dear Mr./Ms. Last Name, if you know your reader’s name. Otherwise, open formally with “Dear
Hiring Manager”, or whatever other title may be appropriate.
Body of Cover Letter:
The body of your letter lets the employer know what position you are applying for, why the
employer should bring you in for an interview, and how you will follow-up. In general, you
should probably expect to have an opening paragraph, one or two middle paragraphs, and a
The first paragraph of your letter should make it clear why you are writing. Mention the position
you are applying for and how you learned of the job posting. If you were referred by a contact,
mention the person and your relationship to him or her in this part of your cover letter.
This part of your cover letter should describe what you have to offer the employer. Make a
connection between your abilities and the qualifications identified in the job posting. Mention
specifically how your skills and experience match the job you are applying for. Discuss any
knowledge you may have of the company in question, and how you would fit in with it.
If you are attaching your resume, mention it in this paragraph. Conclude your cover letter by
thanking the employer for considering your application.