Job Description School Administrative Assistant & Receptionist printable pdf download

Job Description School Administrative Assistant & Receptionist

JOB DESCRIPTION

School Administrative Assistant & Receptionist

St Thomas’ C.E Primary School

Main Purpose of the job:



To be an ambassador for the school when meeting parents and other visitors and to act as a first point

of reference when people arrive



To provide secretarial, clerical and administrative support to the Headteacher, Deputy Headteacher,

Senior Administrative Officer and other staff



Contribute to the overall ethos/work/aims of the school and meeting the needs of the children



Be aware of and support difference and ensure equal opportunities for all

Main Areas of Responsibility

1. Customer Focus

a. ‘Model’ excellent professional relationships with children, parents and other professionals in

the school

b. Provide an excellent administrative service to all sections of the school community regardless of

race, sex, background or age

2. Reception

a. Perform Receptionist duties throughout the school day: acting as first point of reference for,

receiving callers, children, parents, visitors and telephone enquiries.

b. Offer helpful, friendly, approachable and professional service at all times and take appropriate

action on own initiative, resolving minor matters, referring more serious matters to appropriate

member of staff

3. Communication

a. Adhere to school procedures and ensure that staff receive messages (telephone, email, fax,

face-to-face) promptly and accurately

b. Maintain notice boards, update timetables/rotas, sort and distribute mail

4. Administration

a. Provide general confidential secretarial service to Headteacher, Deputy Headteacher, Senior

Administrative Officer and other staff, to include word processing, correspondence, reports,

references, mail, diaries, appointments and meetings, maintain general and confidential filing

systems, provide hospitality as required

5. Stock Control

a. Checking goods, return unwanted items, arrange repair/servicing

b. Raise orders where required ensuring that they are inputed on to the school’s financial system

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J o b D e s c r i p t i o n : A d m i n A s s t / R e c e p t i o n i s t N o v 1 4

Job Description School Administrative Assistant & Receptionist