Job Description - Bookkeeper/ Administrative Assistant
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3Job Description
Bookkeeper/
Administrative Assistant
Job Title:
Bookkeeper/Administrative Assistant
Department:
Accounting
Reports To:
Director of Finance and Operations
FLSA Status:
Non-Exempt
Customary Work Days:
Monday through Friday
Saturday & Sunday may be added as work level dictates.
Customary Work Hours: 8:30 AM to 5:30 PM
Hours are extended when work load is increased.
Position
The Bookkeeper/Administrative Assistant works with professional
Summary
accounting staff and management team members in recording, reconciling
and auditing accounting data.
Duties &
Responsibilities:
Responsibilities
Assist accountant in recording, reconciling and auditing accounting
•
data.
Prepare and disburse payments to vendors via Finance Edge.
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Post transactions involving cash receipts, disbursements and/or
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accounts payable and receivable to ledger accounts.
Properly code charges for posting cost.
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Assists the accountant in the preparation of financial statements,
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cost reports and bank reconciliations as needed.
Interpret contracts provisions in order to identify allowable/non-
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allowable expenditures.
Check and review audited vouchers to ensure accuracy and
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conformance to established accounting procedures.
Resolve problems regarding budget limitations, allocations or
•
modifications and prepare necessary documentation.
Provide technical assistance on the preparation of reimbursable
•
documents to the contractors, subcontractors or other agencies.
Serve as a receptionist.
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Assist in filing duties.
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Answer telephones, direct calls and take messages.
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Open, sort and route incoming mail and prepare outgoing mail.
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Greet and welcome each visitor in a friendly, warm and
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professional manner.
Ensure that Administrative Office and Reception area are
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organized and clean.
Documentation:
• Verify computations and determine appropriateness of supporting
documentation.
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Parent category: Business