Job Description School Administrative Assistant & Receptionist (Page 2 of 3) in pdf

6. Publications

Assist with paperless methods of communication by sending out emails and post the newsletter

onto the website. Photocopy and send out letters.

7. Finance

a. School Uniform - be responsible for the sale of school uniform, record and bank all income,

order and maintain stock levels as necessary

School Meals - c

ollect, receipt, record and bank all income in relation to school meals account,

including weekly and monthly reconciliation. Liaise with parents regarding advance payments

and send reminders for arrears according to school policy. Order meals daily, organise packed

lunch provision for educational visits.

c. Use SIMS dinner money module to track payments.

d. Review termly pupils’ meal requirements and in partnership with the Learning Mentor,

constantly review of entitlement of free meals, re-assessment and send reminders to parents.

8. Voluntary Contributions

a. Collect, record, and bank pupil monies and voluntary contributions for educational visits, clubs,

maintenance and any other monies collected for events held at school.

9. Data Management

a. Maintain high standards when managing confidential information, complying with the school’s

data protection procedures and legal requirements at all times

10. Attendance

a. In conjunction with SLT & Learning Mentor work with stakeholders in order to promote good

attendance and to achieve attendance targets

b. Follow school attendance procedures

c. Produce attendance and dinner registers annually, include all details as required. Maintain and

edit termly.

d. Monitor registers and on a daily basis, call families where children are absent and send

absence/lateness letters to parents with support from the school business manager as

appropriate

e. Enter daily attendance on the SIMS database

Produce attendance certificates upon request

g. Attend meetings about attendance with the SLT and EWS

h. Show new teaching staff how to fill in registers correctly

Information Communication Technology

11.

a. Maintain spreadsheets designed by the bursar

Maintain effective administration in the absence of the School Business Manager

12. Admissions/Pupil Data

Process pupil admissions in accordance with admissions policy

b. Maintain pupil database, amend/update records on the system, print reports such as

attendance & dinner money

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J o b D e s c r i p t i o n : A d m i n A s s t / R e c e p t i o n i s t N o v 1 4

Job Description School Administrative Assistant & Receptionist Page 2