Fillable Hud-27054a, 2011, Loccs Access Authorization Template For Hud Staff (Page 2 of 2) in pdf

Instructions for the LOCCS Access

U.S. Department of Housing and Urban Development

Authorization Form

Office of the Assistant Chief Financial Officer for Systems

(for HUD Staff & Contractors)

1. Type of Action:

12. Access Requested (continued):

New User: User does not currently have a LOCCS

Mark “Payment/Banking Control Data

User ID.

Entry” if you are an employee of the

Reinstate User: Used to renew the user access

CFO National Accounting Center, a

authorization in LOCCS – Field personnel must

“RAD” type of user, and your job

send to Employee Service Center, HQ Personnel

function will be assigning a grant to a

must go to Personnel Security in HQ.

Tax ID Number or entering

Terminate User: will cause immediate

payment/banking data.

termination of the user’s access to LOCCS

Add New Program Area. User has a current user

Mark “Voucher Entry” if you are a

ID and will be increasing access capability – only

“RAD” type of user, and an employee

list new areas.

of the CFO National Accounting Center

Change Program Area: User has a current ID

and your job function will be to enter

and will be changing the user information or the

vouchers into LOCCS.

access privileges currently assigned.

Change Address. User has a current ID and will

Mark “Verify” if you are a “RAD” type

be changing current mailing address.

of user, and an employee of the CFO

National Accounting Center, and your

2. Type of User: Identify the user as follows:

job function is to confirm

FO = Field Office Personnel

payment/banking data and/or vouchers

OSS = Office of Finance and Accounting Systems

entered by the RAD.

Staff (HQ only)

ACH = Automated Clearing House team in the

Mark “Field Office Administration” if

Office of Finance and Accounting (OFA)

you require authority to approve/reject

RAD = Regional Accounting Division

a payment that has been sent by

OFA = Operational area – except for OFA’s System

LOCCS to program staff for approval

Staff or the “ACH” team

prior to payment. This option will also

HQ = Headquarters Program Personnel

give the user the ability to record

RO = Regional Program Staff

receipt of outstanding program

documents/forms, enter program

3-4. Region/Field Office: Enter numeric region and

budget data for grants, and record

Field Office code for the user.

receipt of Section 8 Financial

Settlement Reviews. You must work in

5. User H-ID or C-ID: Enter your HUD H-ID or C-ID.

the region for which you are applying.

6-11. Self-Explanatory / Mandatory.

Mark “Headquarters Administration”

if you are an “HQ” type of user and you

12. Access Requested: (If the User Type is “HAO,” or

require access to screens for overall

“OSS,” skip to item 13.)

program management.

Enter the 3 or 4-character LOCCS Program Area in

13. LOCCS Access Authorizing Official:

column 1. Headquarters program staff will provide you

Mandatory data. Printed name, title, phone

with the appropriate code(s).

number, and signature of the LOCCS Access

Authorizing Official. The authorizing official should

Mark, in the appropriate column, the access privileges

be the supervisor or higher level of manager of the

requested:

person cited on line 6.

Mark “Query” only if no other classification is

desired. This will allow the user to query all

data for the HUD program within their Field

Office, Regional, or Headquarters control.

Previous editions are obsolete

Page i

Form HUD-27054A (4/2011)

Hud-27054a, 2011, Loccs Access Authorization Template For Hud Staff Page 2

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