Da Form 7698, 2012, Unit Mail Room, Consolidated Mail Room, And Postal Service Center Inspection Checklist Page 3

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ITEM #
DESCRIPTION OF ITEM
GO
NO/GO
N/A
e. Are accountable articles delivered only to the addressee or authorized agent?
16. Cont'd
f. Are PS Forms 3849 maintained and filed properly?
g. Is a “CHAIN OF RECEIPT” maintained for accountable mail?
Upon receipt, is all incoming mail back-stamped daily to indicate date of receipt?
17.
Are the DA Forms 3955 (Change of Address and Directory Card) being properly completed,
18.
filed, and maintained for the required period? (2 NOs constitute a NO/GO in this area.)
a. Is DA Form 3955 used for all assigned/attached unit personnel?
b. Are DA Forms 3955 maintained in alphabetical order regardless of grade?
c. Do DA Forms 3955 include all required information?
d. Are DA Forms 3955 destroyed 12 months after the sponsor departs the unit?
(First week of the 13th month.)
e. Is a DA Form 3955 prepared for a Family member with a different last name, filed
separately, and crossed referenced with the sponsor’s card?
Are mail clerks and mail orderlies properly trained and do they understand all orders and
19.
directives applicable to the operation of the CMR, PSC, and UMR? (3 NOs constitute a
NO/GO in this area.)
a. Handling of articles received in damaged condition?
b. Procedures for delivering and forwarding mail addressed to the commander?
c. Procedures for mail of individuals due to arrive at unit?
d. Procedures for processing casualty mail?
e. Procedures for processing unauthorized absence (such as, AWOL), deserter, or confined
personnel?
f. Procedures for handling known or suspected postal offenses?
g. Procedures for redirecting mail undeliverable as addressed?
Is the mail clerk aware of the privileged nature of mail and the privileged nature of postal
20.
records?
Page 3 of 4
DA FORM 7698, OCT 2012
APD LC v1.00ES

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