Doctoral Student Travel Supplement Form (Page 2 of 2) in pdf

DOCTORAL STUDENT TRAVEL

COLLEGE OF SCIENCES

1. Student first requests travel support from within the School (unit). If provided,

student contacts the travel coordinator for the school to complete a Request for

Authority to Travel.

2. Student obtains copy of Request for Authority to Travel listing amount provided by

the school, along with the School Chair's or P.I. approval signature. Travel Coordinator

HOLDS the original Request for Authority to Travel, pending e-mail notification from

Graduate Student Senate and Dean-College of Sciences (school internal process may

differ).

3. Student requests travel support from the Graduate Student Senate, INCLUDING

completion of the COS/GTRC Doctoral Student Travel Supplement Request form (on

reverse side).

4. On the COS/GTRC Doctoral Student Travel Supplement Request form (reverse), the

Graduate Student Senate indicates whether the student is a qualified doctoral student

in the College of Sciences and the amount of support, if any, being provided by the

Graduate Student Senate.

5. Graduate Student Senate notifies the student and the major school's travel

coordinator of the amount awarded.

6. The Graduate Student Senate forwards the form to Dean-College of Sciences. If

eligible, the Dean-College of Sciences will notify the Schools travel coordinator of the

amount awarded, which will reflect the lower of the two awarded sources (School &

GSS).

7. The student, after returning to campus from travel, completes a Travel Expense

Statement and submits the statement, together with necessary receipts, to the major

school's travel coordinator. The travel coordinator distributes the charges between the

various accounts, first using the full amount of funds provided by the school, and

splitting the remainder, if any, equally between the Graduate Student Senate account

and the COS/GTRC account. Project numbers to charge will be assigned in each area.

8. The major school travel coordinator forwards the original Travel Expense Statement to

the Dean - College of Sciences for processing. The travel expense statement is then

forwarded to the Graduate Student Senate for approval and it is then forwarded to

Accounts Payable for check processing.

9. COS funding Is limited to one trip per student per fiscal year.

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Doctoral Student Travel Supplement Form Page 2