Sample Letter - Suspension Without Pay printable pdf download

Sample Letter - Suspension Without Pay

SAMPLE LETTER – SUSPENSION WITHOUT PAY

Letter from the Agency Appointing Authority

[HAND DELIVERED OR CERTIFIED MAIL - RETURN RECEIPT REQUESTED*]

[DATE]

[EMPLOYEE’S NAME ADDRESS]

Dear [EMPLOYEE’S NAME]:

This letter serves as notice of your suspension without pay for [NUMBER**] workday(s). You

will serve this suspension on [PROVIDE SUSPENSION DATE(S)].

My decision to suspend you is based on the following: [PROVIDE APPLICABLE

SECTION(S) OF TENNESSEE CODE ANNOTATED, RULES OF THE DEPARTMENT

OF HUMAN RESOURCES, AND/OR ANY INTERNAL AGENCY RULES OR

POLICIES WHICH SERVE AS THE BASIS FOR THE DISCIPLINE].

[DETAIL THE TIMES, PLACES, AND OTHER PERTINENT FACTS CONCERNING

THE PERFORMANCE AND/OR CONDUCT ISSUES. INCLUDE APPLICABLE

TRAINING

PROVIDED,

SUPERVISORY

COUNSELING,

PERFORMANCE

EVALUATIONS, OTHER DISCIPLINE RELATED TO THE ISSUE(S), ETC., OR

INCORPORATE BY REFERENCING THE RECOMMENDATION LETTER(S).]

As a preferred service employee, you may appeal this decision by filing a written complaint

within fourteen (14) calendar days to [THE AGENCY APPOINTING AUTHORITY OR

DESIGNEE]. You may direct questions regarding the appeal process to [AGENCY HR

DIRECTOR OR EMPLOYEE RELATIONS OFFICER AND TELEPHONE NUMBER]

or the Employee Relations Division of the Department of Human Resources at 615-741-1646.

You may find additional information regarding the appeal process in the Rules of the Department

of Human Resources, Chapter 1120-11.

Sincerely,

[AGENCY APPOINTING AUTHORITY]

cc: Commissioner, Department of Human Resources

*Written communication to the employee shall be considered received upon actual receipt as indicated by signature

if hand delivered or three (3) days after a decision is sent via certified mail, return receipt requested to the

employee’s legal residence.

**A suspension without pay on the day immediately preceding a state holiday results in the employee not receiving

pay for the holiday(s) and increases the actual number of suspension days served.

*** The notice must contain an account of the circumstances that led to the suspension, including the statute, rule or

policy allegedly violated by the employee, the beginning and ending dates of the suspension, and information about

the appeal process.

Sample Letter - Suspension Without Pay