Sample Letter To Tenants With No Grease Guard System printable pdf download

Sample Letter To Tenants With No Grease Guard System

“Your Company/Mall letterhead”

SAMPLE LETTER

TO TENANTS WITH NO GREASE GUARD SYSTEM

DATE:

(MONTH, DAY, YEAR)

TO:

(RESTAURANT TENANT CONTACT INFORMATION)

(RESTAURANT NAME)

FROM: (PROPERTY MANAGER CONTACT)

SUBJECT:

Rooftop Grease Containment

It has come to our attention that your roof top exhaust fan is oversaturated with

grease and leaking onto the roofing membrane. This grease will attack the roofing

materials, causing them to fail due to swelling and blistering of the roof membrane.

This is an ongoing maintenance issue that must be addressed by you, as outlined in

your lease. Failure to properly contain the grease discharged from your exhaust

system can result in violation of fire codes, environmental codes and voiding of the

roofing system warranty. To avoid fines and penalties, and in accordance with your

lease, you are required to meet all local, state and federal regulations, as well as

meet NFPA 96 standards, with regard to rooftop grease containment.

Due to the life safety hazards and the damage caused to the roofing system, we are

requesting that you make arrangements within 30 days from the date of this letter

to schedule an installation of the UL Listed G2 XD Grease Guard® System around the

curbing of your roof top exhaust fan.

You are also responsible for obtaining a maintenance agreement for the upkeep of

the Grease Guard®, and a copy of the agreement must be submitted to the mall

office. Please contact Grease Guard directly at 1-800-913-7034.

We appreciate you sharing our concern about this matter and taking prompt

corrective action. If there are any questions or concerns that I may address, please

call me at (your contact information here).

Your Signature Line Information here

Sample Letter To Tenants With No Grease Guard System