“Your Company/Mall letterhead”
TO TENANTS WITH NO GREASE GUARD SYSTEM
(MONTH, DAY, YEAR)
(RESTAURANT TENANT CONTACT INFORMATION)
FROM: (PROPERTY MANAGER CONTACT)
Rooftop Grease Containment
It has come to our attention that your roof top exhaust fan is oversaturated with
grease and leaking onto the roofing membrane. This grease will attack the roofing
materials, causing them to fail due to swelling and blistering of the roof membrane.
This is an ongoing maintenance issue that must be addressed by you, as outlined in
your lease. Failure to properly contain the grease discharged from your exhaust
system can result in violation of fire codes, environmental codes and voiding of the
roofing system warranty. To avoid fines and penalties, and in accordance with your
lease, you are required to meet all local, state and federal regulations, as well as
meet NFPA 96 standards, with regard to rooftop grease containment.
Due to the life safety hazards and the damage caused to the roofing system, we are
requesting that you make arrangements within 30 days from the date of this letter
to schedule an installation of the UL Listed G2 XD Grease Guard® System around the
curbing of your roof top exhaust fan.
You are also responsible for obtaining a maintenance agreement for the upkeep of
the Grease Guard®, and a copy of the agreement must be submitted to the mall
office. Please contact Grease Guard directly at 1-800-913-7034.
We appreciate you sharing our concern about this matter and taking prompt
corrective action. If there are any questions or concerns that I may address, please
call me at (your contact information here).
Your Signature Line Information here