Sample Contractor Engagement Letter Template
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3PERSONAL SERVICES FILING AND
Forms 941 (and state returns if
Forms 941 (and state returns if
applicable) are filed quarterly
applicable) are filed quarterly
DOCUMENTATION REQUIREMENTS
to report payroll taxes
to report payroll taxes
deposited by the employer.
deposited by the employer.
Deposits of withheld and
Deposits of withheld and
employer matching taxes must
employer matching taxes must
be made on a regular basis -
be made on a regular basis -
the frequency is determined
the frequency is determined
by the payroll size.
by the payroll size.
Form W-3 and accompanying
Form W-3 and accompanying
If employee, have them fill out
If employee, have them fill out
W-2s are filed annually to
W-2s are filed annually to
Form W-4 (for IRS tax
Form W-4 (for IRS tax
report each employee's wages
report each employee's wages
withholding) and Form I-9 (to
withholding) and Form I-9 (to
and taxes withheld.
and taxes withheld.
verify employment eligibility).
verify employment eligibility).
Keep a file for
Keep a file for
each employee
each employee
The organization may be
The organization may be
and contractor
and contractor
Use checklist to determine if
Use checklist to determine if
subject to Federal or State
subject to Federal or State
as well as files
as well as files
the person is an employee or
the person is an employee or
Unemployment Tax - some
Unemployment Tax - some
for forms filed
for forms filed
an independent contractor.
an independent contractor.
exemptions do exist - ask us
exemptions do exist - ask us
with the IRS,
with the IRS,
for our memo.
for our memo.
SSA, and State
Tax Depts.
If employee is not a U.S.
citizen, different reporting and
tax withholding requirements
may apply.
If an independent contractor, have
them fill out Form W-9 (to obtain
their TIN) and provide a written
contract or agreement evidencing
Form 1096 and accompanying
independence.
1099s are filed annually to
report amounts paid to each
contractor.
If contractor is not a U.S. citizen,
different reporting and tax
withholding requirements may
apply based on where the services
were performed.
Blazek
Vetterling
&
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Parent category: Letters