Sample Letter - Job Abandonment printable pdf download

SAMPLE LETTER – SEPARATION FOR JOB ABANDONMENT

Letter from the Agency Appointing Authority

[HAND DELIVERED or CERTIFIED MAIL - RETURN TO RECEIPT REQUESTED**]

[DATE]

[EMPLOYEE’S NAME ADDRESS]

Dear [EMPLOYEE’S NAME]:

This letter serves as official notification of your separation from the [DEPARTMENT OR

AGENCY NAME] effective [DATE OF THE LETTER] for job abandonment.

Tennessee Code Annotated § 8-30-316(d) states, “Any employee who is absent from duty for

more than three (3) consecutive work days without giving prior written or electronic notice to the

appointing authority or appropriate manager that specifies the reason for such absence, and

without securing permission to be on leave, or who fails to report for duty or to the immediate

supervisor or the appointing authority within two (2) work days after the expiration of any

authorized leave of absence, is considered as having resigned not in good standing, absent

extenuating circumstances beyond the control of the employee causing the employee’s absence

or preventing the employee's return. An employee deemed to have resigned in accordance with

these circumstances shall have the ability to appeal such action through the appeal procedure.”

[DETAIL THE PERTINENT FACTS CONCERNING THE CIRCUMSTANCES THAT

RESULTED IN THE SEPARATION FOR JOB ABANDONMENT. INCLUDE ANY

INFORMATION PROVIDED TO THE EMPLOYEE REGARDING LEAVE REQUESTS

AND APPROVAL, CONTACTING THE SUPERVISOR WHEN ABSENT, ETC.]

Based on the information outlined above, we consider you as having resigned not in good

standing from your position with this department. You will receive a lump sum payment for any

annual or compensatory leave to your credit.

IF HAND-DELIVERED, INCLUDE THE FOLLOWING - You are required to return

your [STATE ISSUED PROPERTY, E.G., KEYS, CELL PHONE, STATE ISSUED

IDENTIFICATION BADGE/CARD] and any other property belonging to state

government to [HUMAN RESOURCES OFFICER OR OTHER APPROPRIATE

SUPERVISOR] before you leave the office today.

IF SENT CERTIFIED MAIL, INCLUDE THE FOLLOWING – RETURN RECEIPT

REQUESTED – You are required to return your [STATE ISSUED PROPERTY, E.G.,

KEYS, CELL PHONE, STATE ISSUED IDENTIFICATION BADGE/CARD] and any

other property belonging to state government. Please contact [HUMAN RESOURCES

OFFICER OR OTHER APPROPRIATE SUPERVISOR] to arrange return of any state

property and to pick up your personal items.

Sample Letter - Job Abandonment