Events Assistant
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2Job Description – Events Assistant
Gilbert White & The Oates Collections, Selborne, Alton, Hampshire GU34 3JH
Registered Charity No: 1159058
Job Title: Events Assistant
Reporting to: Events Manager
Fixed term contract – 3 years
Salary: £15,000 – full time
Job Purpose
The role of Events Assistant is a three year fixed term post, funded by the Heritage Lottery Fund (HLF).
The primary purpose of this role is to support the Events Manager in developing and delivering
our growing events program, carrying out a wide range of tasks.
Scope
1. Events bookings, management, planning and marketing
2. Developing the events wedding services
3. Health and Safety & Licensing
4. Team Work
Key Tasks
Assist the Events Manager in planning, co-ordinating, marketing and delivering the
Museum events programme, managing and undertaking the associated booking and
administrative tasks
Capture and maintain data including event attendance, visitor figures, ticket sales,
venue hire and associated financial reports.
Support the Events Manager in ensuring our ongoing compliance with legislative
requirements relating to health and safety, risk assessments, food hygiene and
licensing requirements.
Promote the Museum’s venues for use as a wedding venue, managing and undertaking
the associated booking and administrative tasks.
Show perspective clients around the venue on viewings
Assist the events manager in developing and implementing marketing strategies
related to wedding venues
Be willing to undertake other tasks commensurate with the post
Person specification – Knowledge, skills, attributes and experience required
Knowledge
Principles and commitment to the importance of excellent customer service (E)
Good IT skills, able to use Microsoft Office software (Word, Excel, Publisher and
outlook) with confidence (E)
Commercial awareness, able to support profit driven activity (D)
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