Event Planning Checklist
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2Event Planning Checklist
EVENT SNAPSHOT:
EVENT NAME:
EVENT DATE AND LOCATION:
YOUR NAME:
YOUR DEPARTMENT:
TODAY’S DATE:
OBJECTIVE OF EVENT:
DEVELOPMENT STAFF INVOLVED:
OVERALL EVENT BUDGET EST.:
BUDGET #:
EVENT APPROVAL BY:
PRINTED MATERIALS:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
SAVE THE DATE:
INVITED BY:
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INVITATION:
INVITATION ENVELOPE:
RESPONSE CARD:
RESPONSE ENVELOPE:
MAP:
INSERTS:
PROGRAM:
OTHER:
GUEST MANAGEMENT:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
DETERMINE GUEST LIST:
OBTAIN/MANAGE GUEST LIST:
ADDRESS INVITES HAND OR TYPE:
SEND INVITES:
TRACK AND CONFIRM R.S.V.P.S:
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SEATING ASSIGNMENTS:
INTERNAL INVITEE LIST:
NAMETAGS:
MISC:
PROGRAM:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
SPEAKER(S):
CONTACT NAME SPEAKER OFFICE:
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DEV. CONTACT FOR SPEAKER:
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TOPIC - SPEECH/PRESENTATION:
EVENT TIMELINE:
WRITTEN PROGRAM AT EVENT:
MISC:
PRESIDENT
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
ATTENDING EVENT (YES/NO):
SPEAKING AT EVENT:
DEV. CONTACT FOR PRESIDENT:
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PRES. OFFICE CONTACT:
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DEV. CONTACT DRAFT REMARKS:
CONFIRMATION W/PRES. OFFICE:
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SPECIAL ARRANGEMENTS:
MISC:
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