Instructions For Form 941-Ss - Employer'S Quarterly Federal Tax Returnamerican Samoa, Guam, The Commonwealth Of The Northern Mariana Islands, And The U.s. Virgin Islands - 2012 Page 7
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9the year. Include all tips your employees reported to you
instead of “(10.59).” However, if your software only allows
even if you were unable to withhold the employee tax of
for parentheses in entering negative amounts, you may use
4.2%.
them.
An employee must report cash tips to you, including tips
Current quarter’s adjustments. In certain cases, you
you paid the employee for charge customers, totaling $20 or
must adjust the amounts you entered as social security and
more in a month by the 10th of the next month. Employees
Medicare taxes in column 2 of lines 5a, 5b, and 5c to figure
may use Form 4070, Employee’s Report of Tips to Employer
your correct tax liability for this quarter’s Form 941-SS. See
(available only in Pub. 1244, Employee’s Daily Record of
section 8 of Pub. 80 (Circular SS).
Tips and Report to Employer), or submit a written statement
7. Current quarter’s adjustment for fractions of
or electronic tip record.
cents. Enter adjustments for fractions of cents (due to
Do not include allocated tips on this line. Instead, report
rounding) relating to the employee share of social security
them on Form 8027, Employer’s Annual Information Return
and Medicare taxes withheld. The employee share of
of Tip Income and Allocated Tips. Allocated tips are not
amounts shown in column 2 of lines 5a, 5b, or 5c may differ
reportable on Form 941-SS and are not subject to social
slightly from amounts actually withheld from employees’
security or Medicare taxes.
paychecks due to the rounding of social security and
Medicare taxes based on statutory rates.
line 5b (column 1)
8. Current quarter’s adjustment for sick pay. Enter
x
.104
the adjustment for the employee share of social security and
line 5b (column 2)
Medicare taxes that were withheld and deposited by your
5c. Taxable Medicare wages and tips. Enter all
third-party sick pay payer with regard to sick pay paid by the
wages, tips, sick pay, and taxable fringe benefits that are
third party. These wages should be included on lines 5a and
subject to Medicare tax. Unlike social security wages, there
5c. If you are the third-party sick pay payer, enter the
is no limit on the amount of wages subject to Medicare tax.
adjustment for any employer share of these taxes required
to be paid by the employer.
Include all tips your employees reported during the
quarter, even if you were unable to withhold the employee
9. Current quarter’s adjustments for tips and
tax of 1.45%.
group-term life insurance. Enter adjustments for:
•
Any uncollected employee share of social security and
line 5c (column 1)
Medicare taxes on tips, and
x
.029
•
The uncollected employee share of social security and
line 5c (column 2)
Medicare taxes on group-term life insurance premiums paid
for former employees.
For more information, see sections 4, 5, and 7 of Pub. 80
(Circular SS).
Prior quarter’s adjustments. If you need to correct any
5d. Total social security and Medicare taxes. Add the
adjustment reported on a previously filed Form 941-SS,
social security tax (line 5a), social security tips tax (line 5b),
complete and file Form 941-X. Form 941-X is filed
and Medicare tax (line 5c) and enter the result on line 5d.
separately from Form 941-SS. See section 9 of Pub. 80
(Circular SS).
5e. Section 3121(q) Notice and
10.
Total Taxes After Adjustments
Demand—Tax Due on Unreported Tips
Combine the amounts shown on lines 6 – 9 and enter the
Enter the tax due from your Section 3121(q) Notice and
result on line 10.
Demand on line 5e. The IRS issues a Section 3121(q)
•
Notice and Demand to advise an employer of the amount of
If line 10 is less than $2,500 or line 10 on the
tips received by employees who failed to report or
preceding quarterly return was less than $2,500, and
underreported tips to the employer. An employer is not liable
you did not incur a $100,000 next-day deposit obligation
for the employer share of the social security and Medicare
during the current quarter. You may pay the amount with
taxes on unreported tips until notice and demand for the
Form 941-SS or you may deposit the amount. To avoid a
taxes is made to the employer by the IRS in a Section
penalty, you must pay the amount in full with a timely filed
3121(q) Notice and Demand. The tax due may have been
return or you must deposit the amount timely. See section 8
determined from tips reported to the IRS on employees’
of Pub. 80 (Circular SS) for information and rules about
Forms 4137, Social Security and Medicare Tax on
federal tax deposits.
•
Unreported Tip Income, or other tips that were not reported
If line 10 is $2,500 or more and line 10 on the
to their employer as determined by the IRS during an
preceding quarterly return was $2,500 or more, or if you
examination.
incurred a $100,000 next-day deposit obligation during
the current quarter. You must make deposits according to
Deposit the tax within the time period required under your
your deposit schedule. See section 8 of Pub. 80 (Circular
deposit schedule to avoid any possible deposit penalty. The
SS) for information and rules about federal tax deposits. The
tax is treated as accumulated by the employer on the ‘‘Date
amount shown on line 10 must equal the “Total liability for
of Notice and Demand’’ as printed on the Section 3121(q)
quarter” shown on Form 941-SS, line 16, or the “Total
Notice and Demand. The employer must include this
liability for the quarter” shown on Schedule B (Form 941).
amount on the appropriate line of the record of federal tax
liability (Part 2 of Form 941-SS for a monthly schedule
For more information on federal tax deposits, see
depositor or Schedule B (Form 941) for a semiweekly
Depositing Your Taxes, earlier, and section 8 of Pub. 80
schedule depositor).
(Circular SS).
6. Total Taxes Before Adjustments
If you are a semiweekly depositor, you must
!
complete Schedule B (Form 941). If you fail to
Add the total social security and Medicare taxes before
complete and submit Schedule B (Form 941), the
adjustments (line 5d) and any tax due under section 3121(q)
CAUTION
IRS will assert deposit penalties based on available
as entered on line 5e. Enter the result on line 6.
information.
7–9. Tax Adjustments
11. Total Deposits for This Quarter
Enter tax amounts on lines 7 – 9 that result from current
quarter adjustments. Use a minus sign (if possible) to show
Enter your deposits for this quarter, including any
an adjustment that decreases the total taxes shown on line
overpayment from a prior quarter that you applied to this
6, instead of parentheses. Doing so enhances the accuracy
return. Also include in the amount shown any overpayment
of our scanning software. For example, enter “-10.59”
that you applied from filing Form 941-X or Form 944-X,
-6-
Instructions for Form 941-SS (Rev. 1-2012)
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