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Withholding Income Tax Filing and Payment Requirements

General Information

What are my payment and

Due Date Schedules

How may I ﬁ le or pay?

ﬁ ling requirements?

We encourage taxpayers to use one of

Semi-weekly (frequent)

the following electronic services. Use

Each year, we will tell all registered tax-

You must

payers which one of the three due date

1) EFTPS to make your Illinois withhold-

Pay

Wednesday

using EFTPS, TaxNet,

for amounts

schedules they are assigned to: semi-

ing payments and federal employ-

FSET, EFT, or a Payment

withheld on the preceding

weekly, monthly, or annual. You must use

ment tax payments in one transac-

Coupon (IL-501)

Wednesday, Thursday, or

the due date schedule we assign to you.

tion. You may use EFTPS to make

Friday, and

your payment regardless of how you

Taxpayers who are assigned to the

Friday

for amounts

annual due date schedule should use

ﬁ le. Visit eftps.gov to sign up.

withheld on the preceding

the Form IL-941-A, Illinois Yearly

Saturday, Sunday,

2) TaxNet to ﬁ le and pay your Illinois

Monday, or Tuesday

Withholding Income Tax Return, to

withholding tax and/or Illinois Un-

ﬁ le and pay their withholding tax.

employment Insurance and Wage

File

using TaxNet,

The last day of April, July,

Payment and ﬁ ling requirements are

FSET, or Form IL-941

October, and January

Reports (UI-3/40). Visit our web site

determined by the total tax withheld dur-

to enroll.

ing the “look-back” period, which is the

Monthly

3) Federal/State Employment Taxes

one-year period ending on June 30 of the

Program (FSET) if you are a large

You must

immediately preceding calendar year. (For

employer, you can ﬁ le and pay

Pay

15th of each month

using EFTPS, TaxNet,

for

example, for calendar year 2008, the look-

your Illinois withholding and federal

FSET, EFT, or a Payment

amounts withheld the

back period was July 1, 2006, through

employment taxes through a payroll

Coupon (IL-501)

preceding month

June 30, 2007.)

service provider or your own soft-

File

using TaxNet,

The last day of April, July,

Taxpayers who, during the look-back

ware. Visit our web site for software

FSET, or Form IL-941

October, and January

period, reported

speciﬁ cations.

• more than $12,000 are assigned to the

4) EFT has two payment options. ACH

Annual

semi-weekly due date schedule.

credit instructs your ﬁ nancial insti-

You must

tution to transfer funds from your

• more than $1,000, but no more than

File and Pay

January 31

using

of the

account to ours. ACH debit is your

$12,000, are assigned to the monthly

EFTPS, TaxNet, FSET,

following year for

instruction to us to take the payment

due date schedule.

EFT, or Form IL-941-A

amounts withheld the

from your account. To make EFT

• $1,000 or less are assigned to the an-

entire preceding year

payments, you must complete Form

nual due date schedule.

EFT-1, Authorization Agreement for

Special reporting needs: When your tax

There are exceptions. The monthly

Electronic Funds Transfer.

withheld is from two different quarters, you

due date schedule is assigned to

Electronic payments: If your annual tax

must send us separate payments. Be sure

newly registered taxpayers and

liability exceeds $200,000, you must use

to identify the quarter to which each pay-

to those who would qualify for the

an electronic payment method.

ment applies. Otherwise, we will apply your

annual due date schedule, but are

Coupon booklets: If we assigned you

payments to one quarter only.

not in good standing with the depart-

to the semi-weekly or monthly due date

ment.

Can my due date schedule

schedule, we will mail you a coupon

When are my due dates?

booklet containing

change during the year?

1) Form REG-16, Illinois Business

Your tax due dates depend on what

If you are assigned to the semi-weekly

Name and Address Change Form,

schedule we assigned to you. The due

due date schedule, your schedule will

date schedules are listed at the top of the

2) Payment Coupons (Form IL-501),

not change.

next column.

Withholding Payment Coupon, and

If you are assigned to the annual or

3) Form IL-941, Illinois Quarterly

If you are assigned to the semi-

monthly due date schedule and you

Withholding Income Tax Return.

weekly due date schedule, Illinois

exceed $12,000 in withholding during

follows the federal rule that allows

If you use a payroll service provider, you

any quarter, you must begin to use the

you at least 3 banking days to make

semi-weekly due date schedule for the

may not receive a coupon booklet.

your payments after you withhold tax.

following quarter, the remainder of the

Annual ﬁ lers: If we assigned you to the

year, and the subsequent year.

annual due date schedule, we will mail

For example: If you withhold tax on

you a letter with your personalized Form

If you are assigned to the annual due

a Friday and Monday is a holiday,

date schedule, you must ﬁ le a return by

IL-941-A, Illinois Yearly Income Tax Re-

your payment is due on Thursday

turn at the bottom of the letter.

the last day of the month following the

rather than Wednesday.

end of the quarter in which you exceed-

Withholding income tax is not considered

ed $12,000 in withholding, reporting and

withheld until the date you pay your em-

paying all amounts you have withheld

ployees.

through the end of that quarter.

It is the taxpayer’s responsibility to

use EFTPS, TaxNet, FSET, EFT,

or call us so we can issue a new

withholding coupon booklet.

Page 2 of 4

PUB-131 (R-12/07)

Withholding Income Tax Filing And Payment Requirements - Illinois Department Of Revenue Page 2

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