Looking for a Form 941 Schedule B Templates? Download it for free!

For example, if your payroll period ended on December

Amending a Previously Filed Schedule B

31, 2008, and you paid the wages for that period on

(Form 941)

January 6, 2009, you would:

•

go to Month 1 (because January is the first month of the

Semiweekly schedule depositors. If you have been

quarter) and

assessed a failure-to-deposit (FTD) penalty for a quarter

•

enter your tax liability on line 6 (because line 6 represents

AND you made an error on Schedule B (Form 941) AND the

the sixth day of the month).

correction will not change the total liability for the quarter

you reported on Schedule B (Form 941), you may be able to

Make sure you have checked the appropriate box on

reduce your penalty by filing a corrected Schedule B (Form

TIP

line 17 of Form 941 or Form 941-SS to show that

941).

you are a semiweekly schedule depositor.

Example. You reported a liability of $3,000 in day 1 of

Total Liability for the Quarter

month 1. However, the liability was actually for month 3.

Prepare an amended Schedule B (Form 941) showing the

To find your total liability for the quarter, add your monthly

$3,000 liability in day 1 of month 3. Also, you must enter the

tax liabilities.

liabilities previously reported for the quarter that did not

change. Write “Amended” at the top of Schedule B (Form

Tax Liability for Month 1

941). The IRS will refigure the penalty and notify you of any

+ Tax Liability for Month 2

change in the penalty.

+ Tax Liability for Month 3

Monthly schedule depositors. You can also file an

Total Liability for the Quarter

amended Schedule B (Form 941) if you have been

Your total liability for the quarter must equal line 10 on Form 941 or

assessed an FTD penalty for a quarter and you made an

line 8 on Form 941-SS.

error on the monthly tax liability section of Form 941. When

Here are some examples.

completing Schedule B (Form 941), only enter the monthly

•

totals. The daily entries are not required.

Employer A is a semiweekly schedule depositor who

pays wages for each month on the last day of the month. On

Where to file. File your amended Schedule B at the

December 22, 2009, Employer A also paid its employees

address provided in the penalty notice you received. You do

year-end bonuses (subject to employment taxes). Because

not have to submit your original Schedule B (Form 941).

Employer A is a semiweekly schedule depositor, Employer

Form 941-X

A must record employment tax liabilities on Schedule B

(Form 941). For the 4th quarter (October, November,

Tax decrease. If you are filing Form 941-X for a quarter,

December), Employer A should report tax liability in this

you can file an amended Schedule B (Form 941) with Form

way —

941-X if both of the following apply.

1. You have a tax decrease AND

Month

Lines for dates wages were paid

2. You were assessed an FTD penalty.

1 (October)

line 31 (pay day, last day of the month)

File your amended Schedule B (Form 941) with Form

2 (November)

line 30 (pay day, last day of the month)

941-X. The total liability for the quarter reported on your

3 (December)

lines 22 (bonus paid) + 31 (pay day)

corrected Schedule B (Form 941) must equal the corrected

amount of tax reported on Form 941-X. If your penalty is

•

Employer B is a semiweekly schedule depositor who

decreased, the IRS will include the penalty decrease with

pays employees every other Friday. Employer B

your tax decrease.

accumulated a $20,000 employment tax liability on each of

Tax increase. If you are filing Form 941-X showing a tax

these pay dates:

increase, do not file an amended Schedule B (Form 941)

1/13/09, 1/27/09, 2/10/09, 2/24/09, 3/10/09, and 3/24/09.

unless you were assessed an FTD penalty caused by an

Since Employer B is a semiweekly schedule depositor,

incorrect, incomplete, or missing Schedule B (Form 941). Do

Employer B must record tax liabilities on Schedule B (Form

not include the tax increase reported on Form 941-X on an

941) in this way —

amended Schedule B (Form 941) you file to correct an

incorrect, incomplete, or missing Schedule B (Form 941).

Month

Lines for dates wages were paid

Paperwork Reduction Act Notice. We ask for the

1 (January)

lines 13 and 27

information on Schedule B (Form 941) to carry out the

2 (February)

lines 10 and 24

Internal Revenue laws of the United States. You are

3 (March)

lines 10 and 24

required to give us the information. We need it to ensure

that you are complying with these laws and to allow us to

•

Employer C is a new business and monthly schedule

figure and collect the right amount of tax.

depositor for 2009. Employer C pays wages every Friday

You are not required to provide the information requested

and has accumulated a $2,000 employment tax liability on

on a form that is subject to the Paperwork Reduction Act

1/13/09 and a $110,000 liability on 1/20/09 and on every

unless the form displays a valid OMB control number. Books

subsequent Friday during 2009. Under the deposit rules,

or records relating to a form or its instructions must be

employers become semiweekly schedule depositors on

retained as long as their contents may become material in

the day after any day they accumulate $100,000 or more of

the administration of any Internal Revenue law. Generally,

tax liability in a deposit period. For more information, see

tax returns and return information are confidential, as

section 11 of Pub. 15 (Circular E) or section 8 of Pub. 80

required by Code section 6103.

(Circular SS).

The time needed to complete and file Schedule B (Form

Because Employer C accumulated $112,000 on 1/20/09,

941) will vary depending on individual circumstances. The

Employer C became a semiweekly schedule depositor on

estimated average time is 2 hours, 53 minutes.

the next day and must complete Schedule B (Form 941) and

If you have comments concerning the accuracy of this

file it with Form 941 or Form 941-SS. Employer C should

time estimate or suggestions for making Schedule B (Form

record tax liabilities in this way —

941) simpler, we would be happy to hear from you. You can

write to: Internal Revenue Service, Tax Products

Month

Dates wages were paid

Amount to record

Coordinating Committee, SE:W:CAR:MP:T:T:SP, 1111

Constitution Ave. NW, IR-6526, Washington, DC 20224. Do

1 (January)

line 13

$2,000

not send Schedule B (Form 941) to this address. Instead,

1 (January)

lines 20, 27

$110,000

see Where Should You File? in the Form 941 or Form

2 (February)

lines 3, 10, 17, 24

$110,000

941-SS instructions.

3 (March)

lines 3, 10, 17, 24

$110,000

-2-

Instructions For Schedule B (Form 941) - Report Of Tax Liability For Semiweekly Schedule Depositors - 2009 Page 2

Related Articles

Related forms

Related Categories